Best Pete Vargas III Podcasts (2025)

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71. The Often Unspoken Art of Offboarding Clients 23:43

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6d ago23:43

23:43

SUMMARY: In this episode Ben steps in for Aaron, who’s soaking up the sun in Belize, to dive into the art and science of client offboarding. Joined by Terryn, they explore the bittersweet moment when a client is ready to fly solo after a successful collaboration. The discussion covers the importance of a smooth offboarding process, from wrapping up…

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70. How Fast Can You Start Making Money Off a New Hire 23:00

13d ago23:00

23:00

SUMMARY: In this episode, Aaron and Terryn dive into a critical topic for visionaries and operators alike: How fast can you start making money from a new hire? They explore the complexities of hiring, onboarding, and setting realistic expectations for return on investment (ROI) when bringing new team members into your business. From navigating the …

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69. The Need for Speed: Balancing Growth and Team Success 21:42

20d ago21:42

21:42

SUMMARY: In this episode, Aaron and Terryn tackle the critical topic of "The Need for Speed" in growing a coffee shop business. Aaron and Terryn dive into the challenges visionaries face when pushing for rapid growth while managing teams effectively. They explore the delicate balance between driving speed in business operations and setting realisti…

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68. How to Stay Focused on Your MMM (Main Money Maker) 23:11

27d ago23:11

23:11

SUMMARY: In this episode, Aaron and Terryn tackle a common challenge for entrepreneurs: staying focused on what drives the most revenue. With 33-34 clients under their belt, the duo dives into the art of avoiding "shiny object syndrome" and keeping the main thing the main thing. They discuss how visionaries often get distracted by new ideas or peer…

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67. What Makes for a Successful Operations Team? 25:36

1M ago25:36

25:36

SUMMARY: In this episode, Aaron welcomes back OG co-star Ben Clatterbuck to dive into the art and science of building a high-performing operations team. With Terryn taking a break, Ben steps in to share his extensive experience managing diverse accounts at Collab, from high-level retainers to project blocks, across brick-and-mortar and online educa…

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66. How Much Team Do You Really Need? Metrics, Scaling, and Smart Hiring 20:09

2M ago20:09

20:09

SUMMARY: In this episode, Aaron and Terryn tackle the critical question: How many team members do you really need? They dive into the challenges of hiring and scaling, emphasizing the importance of metrics over gut decisions. Key insights include maintaining labor percentages (10-12% for online businesses, 18-22% for brick-and-mortar), inventorying…

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65. Cleaning Up Your Back of Shop - Your Finances 23:28

2M ago23:28

23:28

SUMMARY: In this episode, Terryn and Aaron dive into the critical topic of cleaning up your business's financial back of shop. From understanding your numbers to avoiding common pitfalls, they explore why many visionaries feel anxious about their finances and how to overcome it. Key discussions include the importance of aligning contracts with fina…

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64. When, Who and How to Hire 23:23

2M ago23:23

23:23

In this episode: In this episode, Aaron and Terryn unpack the complexities of hiring decisions: when to hire, who to bring on board, and how to do it effectively. They explore the pros and cons of hiring internally versus engaging an agency, emphasizing the importance of aligning hires with your budget and growth goals. From building a leadership t…

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63. Growing Your Brand to a Profitable Exit 22:56

2M ago22:56

22:56

In This Episode: In this inspiring episode of The Ops Experts Club, Aaron and Terryn sit down with Brett Swartz, founder of Capital Gains Tax Solutions and author of the Amazon bestseller Building a Capital Gains Tax Exit Plan. Brett shares insights from his book and his passion for helping entrepreneurs and investors achieve financial freedom thro…

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62. How to Avoid Death by a Thousand Meetings 25:51

3M ago25:51

25:51

SUMMARY: In this episode, Aaron and Terryn dive into the all-too-common struggle of "death by meetings" and share actionable strategies to reclaim your time and boost operational efficiency. Fresh off a whirlwind week of coast-to-coast travel and back-to-back meetings, Aaron and Terryn unpack the challenges of meeting overload and offer practical t…

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61. Quarterly Rocks and Why Your Team Needs Them 24:13

3M ago24:13

24:13

SUMMARY: It’s that time of year again—quarterly rocks season—and the team is here to break down how to turn your big, hairy, audacious goals (BHAGs) into manageable, bite-sized steps that drive your business forward. In this episode, Aaron and Terryn explore the cyclical nature of setting and achieving quarterly rocks. They unpack the essentials of…

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60. Navigating the Time-Space Continuum: Visionaries vs. Operators 24:06

3M ago24:06

24:06

SUMMARY: In this lively episode, Terryn and Aaron dive into the dynamic tension between visionaries and operators in the world of business. The duo explores how the differing perceptions of time and execution create a "time-space continuum" that can either fuel success or spark chaos. From the visionary’s lightning-fast ideas to the operator’s meth…

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59. The Pros and Cons of Member Based Communities 23:16

3M ago23:16

23:16

SUMMARY: In this episode, Aaron and Terryn dive into the exciting world of working with high-profile clients and the growing trend of branded community apps. The two discuss the evolution of online communities, as Aaron and Terryn explore how visionaries like Jon Acuff, Darius Daniels, Brandon Turner, and Natasha Graziano are leveraging custom apps…

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58. Who Owns This? The Lost and Found of Business Owners 23:34

3M ago23:34

23:34

SUMMARY: In this episode, Aaron and Terryn dive into the dynamic interplay between visionaries and operators, exploring how great ideas can either propel a business forward or get lost in the "vortex of no return." They unpack the common pitfalls when visionaries broadcast bold concepts to their teams without clear ownership or follow-through, leav…

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57. How to Scale Beyond Your Expertise & the Power of Transferable Skills 23:19

4M ago23:19

23:19

SUMMARY: In this episode of The Ops Experts Club Podcast, we reflect on our recent conversation with Cody Barton—an operations powerhouse known for his partnership with Pace Morby and his ability to scale businesses beyond real estate. We dive into Cody’s journey from running high-level real estate operations to leveraging his expertise as a strate…

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56. Lessons Learned and Things to Consider When it Comes to Outsourcing 25:57

4M ago25:57

25:57

SUMMARY: In this episode, Aaron and Terryn dive into a critical question for growing businesses: When should you outsource? They explore the key indicators that signal it’s time to bring in external expertise, whether your business is scaling too fast, your internal team is struggling, or you need to tap into specialized skills. Drawing from real-w…

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55. The Secret to Sustainable Scaling with Cody Barton of Scale with Pros 32:06

4M ago32:06

32:06

SUMMARY: In this episode, we welcome Cody Barton, CEO of Scale with Pros, for an insightful conversation about business growth, leadership, and the power of strategic partnerships. Cody shares his journey from working alongside Pace Morby to carving his own path in the entrepreneurial world. He discusses the importance of identifying businesses wit…

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54. Mastering Marketing & Operations with Michael Tucker of Circle of Greatness 30:26

4M ago30:26

30:26

SUMMARY: In this episode, Aaron and Terryn sit down with marketing powerhouse Michael Tucker, Chief Marketing Officer at Circle of Greatness. Michael shares his journey from humble beginnings to leading high-impact virtual events for top entrepreneurs like Nehemiah Davis. Michael dives deep into the art of over-delivering, the power of communicatio…

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53. Operating a Digital Wellness Empire via an App with Matt Long of Lindywell 30:43

5M ago30:43

30:43

SUMMARY: In this episode we sit down with Matt Long, Chief Business Officer of Lindywell, to explore the incredible journey he and his wife, Robin, have taken in building a thriving digital wellness business. From humble beginnings in a small apartment to leading a membership-based fitness platform with its own custom-built app, Matt shares the key…

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52. Innovating Operations For Brick and Mortar Businesses with Jordan Linscombe of Something New 26:28

5M ago26:28

26:28

SUMMARY: In this episode we sit down with Jordan Linscombe, co-founder of Something New, a thriving brick-and-mortar bridal and formalwear boutique in Colorado Springs. Jordan and his wife, Mindy, have built a business that blends exceptional in-person experiences with a strong online presence—something rare in today’s digital landscape. Jordan sha…

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51. Keeping Work Engaging and Navigating Effective Recruiting in Operations 25:20

5M ago25:20

25:20

SUMMARY: In this episode of The Ops Experts Club Podcast, we tackle two key aspects of running a successful operation: staying engaged in your role and the art of effective recruiting. Join us as we discuss strategies to maintain excitement in your work by delegating effectively, creating space for new challenges, and fostering growth opportunities…

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50. Investing in Your Team: Onboarding, Vision, and Retention Strategies 23:04

5M ago23:04

23:04

SUMMARY: In this episode we dive into the critical role of company culture in team development and operational excellence. Our discussion explores how intentional onboarding, clear communication of company values, and fostering a learning culture can set your team up for success. Key highlights include: The overlooked importance of onboarding and t…

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49. Maximize Team Performance with the Gap Analyzer Tool 25:35

6M ago25:35

25:35

SUMMARY: In this episode of The Ops Experts Club Podcast, we dive into the transformative power of the Gap Analyzer and how it helps businesses optimize team performance and identify opportunities for growth. Discover how this versatile tool provides role-specific insights into daily, weekly, and monthly tasks, enabling leaders to craft clear job d…

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48. Building Your Ultimate Operating System: Why Clarity, Trust, and Planning Matter 27:02

6M ago27:02

27:02

SUMMARY: In this episode of The Ops Experts Club, we explore the transformative power of a robust operating system for your team. Whether you're leveraging EOS, creating a custom "U10" framework, or blending best practices, the key is having a clear plan that fosters trust and alignment across your organization. The team breaks down why businesses …

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47. The Timing and Considerations of Migrating Your Tech Stack 24:28

7M ago24:28

24:28

SUMMARY: In this episode, the Ops Experts team dives into the complexities and challenges of managing tech migrations for growing businesses. Tackling the allure of "all-in-one" solutions and the risks of chasing the latest tech trends, the conversation focuses on the importance of strategic planning, customer journey mapping, and cost analysis whe…

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46. From Chaos to Clarity: How Nineveh Madsen Scaled SupraHuman with Smarter Ops 32:20

8M ago32:20

32:20

SUMMARY: In this episode of The Ops Experts Club Podcast, we sit down with Nineveh Madsen from SupraHuman, who shares her unique journey from broadcast journalism to tech and finally to operations, where she made a transformative impact. Nineveh details how her operational insights helped SupraHuman pivot from a brick-and-mortar gym to a fully virt…

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45. Heart First Retention vs Traditional Collections with Dan Tau 29:16

8M ago29:16

29:16

SUMMARY: In this episode of The Ops Experts Club Podcast, we delve into the transformative impact of heart-first leadership and retention. Guest, Dan Tau, joins to discuss the true value of people and how recognizing each individual’s unique journey can create meaningful connections and a lasting impact. Dan shares a personal story of compassion an…

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44. From Chaos to Clarity: Defining Roles for a Stronger Team 27:00

8M ago27:00

27:00

SUMMARY: In this episode of The Ops Experts Club Podcast, we tackle a familiar challenge in growing organizations: team members hired under the “whatever it takes” mentality. Our hosts dig into the pitfalls of this versatile yet chaotic approach, where talented individuals juggle multiple tasks without clear job descriptions or defined responsibili…

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43. Scaling Success: How Kimberly Remedies Built Operational Mastery at Rainmaker Family 37:28

8M ago37:28

37:28

SUMMARY: In this episode of The Ops Experts Club, Kimberly Remedies shares her transformative journey from being a student of the Rainmaker Family program to becoming the operational backbone of the company. Kimberly reflects on the rapid growth of Rainmaker Family, detailing how she stepped into a critical leadership role as COO, navigating the ch…

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42. Cool Tools For Engaged Communities: Kajabi, Circle, and Mighty Networks 25:29

9M ago25:29

25:29

SUMMARY: Hey, Ops Experts! In this episode, we dive deep into the latest community-building tools from platforms like Kajabi, Circle, and Mighty Networks. Our hosts explore Kajabi’s new "Communities" feature, which integrates seamlessly with their course offerings, creating a unified space for both learning and engagement. We discuss its game-chang…

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41. Streamlining Coaching Operations: Cool Tools for Growth and Efficiency 22:36

9M ago22:36

22:36

SUMMARY: In this episode of The Ops Experts Club Podcast, the team dives into tools and platforms designed to streamline the coaching industry. With a focus on improving operational efficiency, they explore how virtual coaching and info products evolved, making way for platforms that automate various tasks such as payments, scheduling, and client m…

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40. Creative Entrepreneurship: Stephen Diaz of The Rainmaker Family on Finding Freedom Through Structure 32:49

9M ago32:49

32:49

SUMMARY: In this episode Aaron, Terryn, and Savannah sit down with Stephen Diaz, CEO of The Rainmaker Family, to explore his remarkable journey from wedding photography to building a multi-million dollar brand. Stephen shares how The Rainmaker Family empowers moms to achieve time freedom, financial abundance, and a lasting legacy through eCommerce.…

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39. Cool Tools - Virtual Calendar Options 22:58

9M ago22:58

22:58

SUMMARY: In this episode, we dive into the world of calendar scheduling tools, discussing the pros and cons of popular options like Calendly, Koalendar, and OnceHub. Terryn and Savannah share their personal experiences and insights into the features, pricing, and usability of these platforms, helping you find the right tool to streamline your sched…

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38. Cool Tools: Visual Funnel Builder Tools Edition 25:58

10M ago25:58

25:58

SUMMARY: In this episode of The Ops Experts Club Podcast, we dive into the world of visual funnel builders and how they can revolutionize project management and team collaboration. Join us as we explore tools like Lucidchart, Miro, and Whimsical, and discuss how they can help visually map out complex processes—from email marketing sequences to proj…

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37. Building Strong Operations Teams with Pedro Adao's Director of Ops Shelly Khalil 29:22

10M ago29:22

29:22

SUMMARY: In this episode of The Ops Experts Club Podcast, we sit down with Shelly Khalil, an extraordinary operations expert and a key force behind the rapid growth of Pedro Adao’s companies. Shelly shares her journey from being an office admin to navigating the whirlwind growth of the 100X Academy and managing large-scale events with minimal resou…

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36. Is Text Marketing Worth It? Breaking Down Costs and Compliance 27:07

10M ago27:07

27:07

SUMMARY: In this episode, we dive deep into the world of text message marketing and the evolving landscape of regulations that have transformed how businesses connect with their audience. Since COVID-19, texting has become a powerful tool in marketing, but with new rules, like the elimination of short codes and the introduction of double opt-ins, t…

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35. Some of Our Favorite Cool Tools So Far 25:32

10M ago25:32

25:32

SUMMARY: In this episode of The Ops Experts Club Podcast, the team dives into their favorite productivity tools, each bringing a unique solution to the table. From the noise-cancelling magic of Krisp, ideal for professionals working in noisy environments, to the versatile and open-source streaming software OBS, perfect for solo presenters and conte…

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34. Lessons From Pace Morby's Head of Operations Adriana Lane 24:17

11M ago24:17

24:17

SUMMARY: In this episode of The Ops Experts Club Podcast, hosts Terryn and Savannah interview Adriana Lane, an experienced professional with a rich background in technology and operations. Adriana discusses her journey through various industry-disrupting companies, such as Yelp, Uber, and a cannabis payment startup, sharing insights into how these …

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33. Some Cool Tools For Landing Pages 31:14

11M ago31:14

31:14

SUMMARY: In this episode of The Ops Experts Club Podcast, join hosts Terryn, Savannah, and Ben as they dive deep into the world of landing page builders. With so many options available, how do you choose the right platform for your business? They explore popular tools like ClickFunnels, WordPress, Wix, Squarespace, and Weebly, discussing their feat…

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32. The Art of Retention: Balancing Compassion and Business with Dan Tau 27:10

11M ago27:10

27:10

SUMMARY: In this episode of The Ops Experts Club Podcast, hosts Aaron, Terryn, and Savannah interview Dan Tau, a customer retention specialist for Pedro Adao, to explore the challenges and strategies of retaining customers, particularly in online entrepreneurship. They discuss the importance of nurturing the initial "yes" from customers and the pot…

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31. Some Cool Tools for Refining Your Words 26:56

11M ago26:56

26:56

SUMMARY: Join hosts Terryn, Savannah, and Ben in this episode of The Ops Experts Club as they explore some of the coolest tools designed to enhance your operations workflow. From making your emails more readable to optimizing your copywriting process, discover tools that can save you time and improve your productivity. Highlights: Hemingway App: Le…

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30. The Structured World of Content Creation with Mason Williams of Evandigital Content 27:03

12M ago27:03

27:03

SUMMARY: In this episode of The Ops Experts Club Podcast, hosts Terryn and Ben interview Mason Williams, the founder of Evandigital Content. Mason shares his journey from a creative intern to a seasoned video producer and content creator, emphasizing the crucial balance between creativity and operational efficiency. He discusses the challenges of m…

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29. Reviving Webinars: Tools and Strategies for Success 30:44

12M ago30:44

30:44

SUMMARY: In this episode of The Ops Experts Club Podcast, hosts Terryn and Ben discuss the resurgence of webinars, comparing tools like Zoom, Zoho, GoToWebinar, and EverWebinar. They highlight the cost-effectiveness and features of these platforms, emphasizing the importance of making webinars engaging and interactive. Terryn and Ben delve into the…

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28. The Art of Hiring: Tips from a Recruiting Expert with Catherine Shue 27:04

1y ago27:04

27:04

SUMMARY: In this episode of The Ops Experts Club Podcast, Aaron and guest host Drew dive deep into the art of recruiting with special guest Catherine Shue. Catherine shares her hands-on approach to filtering through resumes and LinkedIn profiles, revealing the keywords and experiences she looks for in potential candidates. They discuss the importan…

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27. Navigating the Creative and Operational Balance with Jessica Peavy of Unmutable 26:15

1y ago26:15

26:15

SUMMARY: In this episode of The Ops Experts Club Podcast, we sit down with Jessica Peavy, the dynamic digital marketing specialist at Unmutable, to explore her diverse journey within the company. From managing book launches and handling marketing strategies to her current role in digital marketing, Jessica shares the evolution of her responsibiliti…

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26. Simplifying the Complex: Scott Benham's Evolution from John Maxwell to Pedro Adao 26:28

1y ago26:28

26:28

SUMMARY: In this engaging episode of The Ops Experts Club Podcast, hosts Aaron, Terryn, and Savannah sit down with Scott, a seasoned operations expert, to delve into his unique professional journey. Scott shares his fascinating story of transitioning from working with renowned leadership guru John Maxwell to partnering with dynamic entrepreneur Ped…

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25. Bridging Vision and Operations with RJ Redden of Black Belt Bots 32:37

1y ago32:37

32:37

SUMMARY: In this inspiring episode of The Ops Experts Club Podcast, hosts Savannah and Terryn dive into the fascinating world of chatbots and AI with RJ Redden, the mastermind behind Black Belt Bots. RJ shares her journey from a young first grader helping kindergartners learn to skate to becoming a renowned expert in leveraging technology to create…

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24. Pivoting with Purpose: Career Evolution with Alex Rodriguez of Kingdom Real Estate Investors 29:10

1y ago29:10

29:10

SUMMARY: In this episode of The Ops Experts Club, Ben and Savannah sit down with Alex Rodriguez, a former educator turned marketing professional. Alex shares her unique journey from teaching to working in a dynamic marketing role, highlighting how the skills she honed in the classroom—such as communication, organization, and adaptability—have seaml…

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23. Growing with a Startup as a Project Manager with Kellie Hanno of Pace Morby 25:34

1y ago25:34

25:34

SUMMARY: In this exciting episode of The Ops Experts Clubs Podcast, hosts Terryn and Savannah sit down with Kellie Hanno, the dynamic project manager of Manifest U. Kellie shares her unique journey from healthcare to the fast-paced world of real estate media management, offering a treasure trove of insights into startup life and project management.…

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22. That's a Cool Tool: OBS Studio, LastPass and Fathom 32:52

1y ago32:52

32:52

SUMMARY: In this episode of The Ops Experts Club Podcast, we dive into the world of productivity tools, uncovering three gems that can revolutionize your workflow. Join us as we explore OBS Studio, a versatile software ideal for video recording and live streaming, not just for gamers but also for educators and entrepreneurs. Learn how OBS Studio's …