SUMMARY:

In this episode, Aaron and Terryn dive into the all-too-common struggle of "death by meetings" and share actionable strategies to reclaim your time and boost operational efficiency. Fresh off a whirlwind week of coast-to-coast travel and back-to-back meetings, Aaron and Terryn unpack the challenges of meeting overload and offer practical tips for business leaders, visionaries, and ops professionals alike. From identifying when a meeting is truly necessary to defining clear deliverables and roles, they explore how to streamline communication and avoid the trap of endless, unproductive calls. Learn how the CoLab team leverages tools like Asana, Voxer, and Loom to cut down on unnecessary meetings, delegate effectively, and keep projects moving forward. They also discuss the importance of honoring the chain of command, respecting team downtime, and using structured systems like Level 10 meetings to foster accountability without micromanaging. Key Takeaways:

• For Visionaries: Honor the chain of command by funneling ideas through your ops lead or executive assistant to avoid overwhelming your team.
• For Operators: Strategize rather than execute every task—delegate deliverables to the right team members to prevent burnout.
• For All Teams: Use automation and async tools (like voice memos or screen recordings) to share updates and reduce meeting fatigue.
• Pro Tip: Stick to a cadence like weekly Level 10 meetings to ensure accountability and clarity without derailing your team’s focus.

Tune in to discover how to escape the meeting marathon and create a more productive, intentional workflow for your business. Perfect for anyone looking to optimize operations and make every minute count! Minute by Minute:

0:00 Introduction

2:09 How does one avoid death by a thousand meetings?

4:55 Who takes away deliverables from meetings?

11:12 How to avoid the meeting all together

16:35 Honor the chain of command

19:18 If you’re gonna do a meeting, do it with structure

23:11 Action items from this conversation