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If you employ anyone who works under an Employment Authorization Document (EAD), this episode of The KeyHire Small Business Podcast is one you cannot afford to miss.
Host Corey Harlock breaks down the rule changes that went into effect on October 30, 2025, and what they mean for small business owners across the United States. These updates have quietly transformed how EAD renewals are handled, and if you are not paying attention, they could expose your business to serious fines, penalties, or even criminal charges.
For years, EAD holders were automatically granted a 540-day extension while their renewals were being processed. That safety net is gone. Under the new regulations, if an employee’s EAD expires and their renewal has not yet been approved, they are no longer eligible to work in the U.S. Employers who allow them to continue working could face fines that start at $676 per worker and can climb to $27,000 per worker for repeated violations.
Corey uses his own immigration experience to explain how the different work permits function and why this change matters to small business owners. He keeps it simple, clear, and immediately actionable. This episode is not about fear. It is about taking control, staying compliant, and protecting your business from unnecessary risk.
Listeners will learn how to:
• Identify which employees are on EADs or student visas
• Track renewal dates in a simple spreadsheet
• Use the 180-day renewal window to get ahead of expiration dates
• Communicate clearly with affected employees
• Document renewals to stay compliant
• Build contingency plans and cross-train team members in case renewals are delayed
Corey reminds business owners that EAD renewals typically take three to six months to process, which means waiting until the last minute is no longer an option. He walks through how to set up reminders, manage documentation, and build systems that keep teams working legally and smoothly.
If you are a small business owner who employs workers on EADs, tune in now to learn how to protect your team, avoid costly mistakes, and keep your business running under the new rules.
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