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Behind the Scenes with My VA: Building a Team Culture of Trust, Systems, and Zero Drama
Manage episode 486766986 series 3665689
What happens when both the CEO and the VA oversleep their first meeting… and still end up building a thriving, drama-free working relationship?
In this very special (and final guest!) episode of The Streamlined CEO Podcast, I’m joined by my amazing VA, Deborah Fanth (@dathevirtualassistant). We’re pulling back the curtain on what it really looks like to build a business rooted in clarity, systems, and mutual trust—without micromanaging or constant Slack messages.
We’re talking:
- How strong systems make onboarding actually smooth
- Why feedback is neutral (and how we practice that weekly)
- The #1 mistake CEOs make when hiring a VA
- What it’s really like to work with a CEO who values self-awareness and streamlined ops
If you’ve ever wondered what it looks like to actually work inside a values-driven business (or you’re dreaming of building one), this is your backstage pass.
👀 Links + Resources Mentioned:
- Connect with Deborah on IG: @dathevirtualassistant
- Take the Burnout Bottleneck Quiz: https://www.theproductivityimpact.com/bottleneck-quiz
- Get free tools to streamline your business: https://www.theproductivityimpact.com/links
💬 LOVED this episode? Send it to a business friend, share on IG and tag us, or leave a review to help more CEOs find this kind of honest, behind-the-scenes insight.
🎙️ Heads up! This podcast is no longer releasing new episodes—but you’ve got 109 binge-worthy ones ready to support you right where you are. 🙌
✨ Found this show and want to stay in Karalee’s world?
👉 Follow along on IG: @theproductivityimpact for behind-the-scenes ops truths + spicy story drops
📺 Subscribe on YouTube: @theproductivityimpact for tutorials, walkthroughs & visual systems in action
💌 Join the email list here for exclusive insights you won’t find anywhere else
Got a question or just wanna say hey?
Slide into the DMs or email Karalee at [email protected]
⚡️ Your next best step:
Check out the Operations Assessment Blueprint to see how it can transform your business from bottlenecked → streamlined. Learn more here.
🔗 Follow Karalee + The Productivity Impact everywhere:
Instagram | YouTube | Facebook
🎧 Grab binge-worthy playlists HERE.
Chapters
1. Intro – Oversleeping & Still a Perfect Fit (00:00:00)
2. Meet Deborah – VA & OBM for Creative Entrepreneurs (00:01:29)
3. Why Our Working Relationship Works So Well (00:02:06)
4. First Impressions: Behind-the-Scenes Systems (00:04:41)
5. How SOPs Helped Deborah Onboard with Ease (00:05:13)
6. The Power of Neutral Feedback (00:07:01)
7. What CEOs Get Wrong About Working with VAs (00:10:11)
8. Communication Breakdowns: Why They Happen (00:11:33)
9. What It’s Like to Work with a Systems-Loving CEO (00:13:00)
10. Deborah’s Growth + Learning ClickUp (00:13:30)
11. Final Thoughts – Building a Drama-Free Business (00:15:16)
12. Where to Find Deborah + Resources (00:19:59)
109 episodes
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