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Solving Inbox Overload with Layers of Logic

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Manage episode 493499877 series 3644827
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AI Builders Club – Club Meeting Minutes | Ep. 2: Build Your AI Inbox Assistant

Meeting Agenda: Tame email chaos with smart, personalized automation

Topic: Can AI help you stop dreading your inbox?

Welcome back to the AI Builders Club meetup.

This week, Chase and Aaron take on a daily productivity drain: overflowing inboxes that bury priorities and delay decisions. From cold outreach to forgotten follow-ups, what if AI could categorize, prioritize, and even pre-draft your emails, all while sounding like you?


In this session, we covered:

  • Why existing tools (Gmail, Superhuman, Notion Mail) still leave too much manual triage

  • Key inputs: Gmail or Outlook access, prior email history, calendar, CRMs, Notion, Slack, personal writing samples

  • Ideal outputs: labeled and sorted messages, pre-drafted replies, daily actionable briefs with audit trails

  • The tech stack behind the magic: LLMs (Claude Sonnet, GPT-4o), scheduling logic, email APIs, embeddings

  • The human factor: preserving your unique voice and priorities so AI augments instead of flattens

  • Bonus tangent: rethinking the inbox interface to support agentic workflows

Club Takeaway: Your inbox can finally work for you, but only if you build a system that reflects your logic and your language.

Adjourned with: “Please don’t replicate my physical mailbox digitally.”

See you at the next meeting. Don’t miss the invite in your inbox.

  continue reading

3 episodes

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Manage episode 493499877 series 3644827
Content provided by Plumb. All podcast content including episodes, graphics, and podcast descriptions are uploaded and provided directly by Plumb or their podcast platform partner. If you believe someone is using your copyrighted work without your permission, you can follow the process outlined here https://podcastplayer.com/legal.


AI Builders Club – Club Meeting Minutes | Ep. 2: Build Your AI Inbox Assistant

Meeting Agenda: Tame email chaos with smart, personalized automation

Topic: Can AI help you stop dreading your inbox?

Welcome back to the AI Builders Club meetup.

This week, Chase and Aaron take on a daily productivity drain: overflowing inboxes that bury priorities and delay decisions. From cold outreach to forgotten follow-ups, what if AI could categorize, prioritize, and even pre-draft your emails, all while sounding like you?


In this session, we covered:

  • Why existing tools (Gmail, Superhuman, Notion Mail) still leave too much manual triage

  • Key inputs: Gmail or Outlook access, prior email history, calendar, CRMs, Notion, Slack, personal writing samples

  • Ideal outputs: labeled and sorted messages, pre-drafted replies, daily actionable briefs with audit trails

  • The tech stack behind the magic: LLMs (Claude Sonnet, GPT-4o), scheduling logic, email APIs, embeddings

  • The human factor: preserving your unique voice and priorities so AI augments instead of flattens

  • Bonus tangent: rethinking the inbox interface to support agentic workflows

Club Takeaway: Your inbox can finally work for you, but only if you build a system that reflects your logic and your language.

Adjourned with: “Please don’t replicate my physical mailbox digitally.”

See you at the next meeting. Don’t miss the invite in your inbox.

  continue reading

3 episodes

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