Best Inboxzero Podcasts (2025)

1
Losing Momentum? Here’s the Fix 4:01

Play Pause

1h ago4:01

4:01

Ever set a goal, feel unstoppable at first, and then watch your progress fizzle out? You start strong, you’re doing all the right things, and then one small setback snowballs into weeks (or months) off track. It’s frustrating, and it’s the silent killer of so many great intentions. The truth is, most people don’t lose momentum because they’re lazy …

1
Personal Knowledge Management Revisited: How AI is Changing the Game (TPS573) 45:16

2d ago45:16

45:16

Discover how AI is revolutionizing Personal Knowledge Management (PKM). Join Thanh and Brooks as they discuss their evolving PKM systems, exploring new AI-first tools, the future of Evernote, and the impressive AI capabilities within Obsidian. Learn when to embrace new AI tools and when to stick with proven systems for maximum productivity. Sign up…

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Weekly Planning When You Wear Many Hats: Strategies for Juggling Multiple Roles (TPS572) 45:21

9d ago45:21

45:21

Feeling overwhelmed by multiple roles and responsibilities? This episode dives into practical weekly planning strategies designed for busy professionals and entrepreneurs. Discover how to simplify your approach, prioritize ruthlessly, and optimize your energy to get important things done without sacrificing your well-being. Learn to leverage constr…

1
The 10 Before 10 Strategy To Avoid Procrastination 4:05

9d ago4:05

4:05

Start your day with momentum using the “10 Before 10” tactic. In this Wisdom Wednesday episode, you’ll learn how doing 10 minutes of small wins before 10 AM can create mental clarity, build confidence, and give you a head start on the rest of the day. This episode is brought to you by 25X Productivity Coaching – double your personal productivity, b…

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Turn Your Voice Memos Into Tasks (Without Lifting a Finger) 8:30

16d ago8:30

8:30

Got a great idea or reminder in your head? Don’t lose it. In this Wisdom Wednesday episode, you’ll learn a simple voice-first workflow that captures your thoughts instantly and turns them into tasks without needing to sit down at your desk. Life insurance is never cheaper than it is today. Get the right life insurance for YOU, for LESS, and save mo…

1
Inside Our Pockets: The Everyday-Carry Gear Fueling Our Productivity (TPS572) 39:40

18d ago39:40

39:40

Ever wonder what a productivity pro and a tech workflow wizard actually carry every day? Thanh Pham and Brooks Duncan unzip their bags, empty their pockets, and compare the tools that keep them moving. Listen for lightning-round reveals, real-world stories and a friendly roast of each other’s gear choices. Life insurance is never cheaper than it is…

1
The Sleep Rule That Changed My Mornings & Energy Levels 5:05

23d ago5:05

5:05

Sleep doesn’t start when you hit the pillow…it starts hours before. In this Wisdom Wednesday episode, Thanh shares a simple sleep formula (10-3-2-1-0) that helps you wind down, fall asleep faster, and wake up with more energy. This episode is brought to you by AI Workshop Live – save hours a week, make better decisions, and finally get AI working …

1
How To Do Deep Work In A Distracted World (TPS570) 35:55

25d ago35:55

35:55

We live in a world of distractions, meetings, and constant pings but deep work is still possible. In this episode, we’ll show you how to protect time for deep, focused work even if your calendar feels full and your brain feels scattered. You’ll learn small changes that lead to massive clarity and productivity. ProlonLife.com/TPS: Get 15% off sitewi…

1
Why Everyone Needs a “Slow Day” on Their Calendar 6:03

29d ago6:03

6:03

Back-to-back meetings and nonstop tasks leave no room to think. In this Wisdom Wednesday episode, you’ll learn how to create a simple buffer day that protects your focus, recharges your energy, and helps you make smarter decisions. This episode is brought to you by AI Workshop Live – save hours a week, make better decisions, and finally get AI wor…

1
Boost Your Productivity Using Just Your Voice (TPS569) 46:53

1M ago46:53

46:53

Typing is slow. Voice is fast. In this episode, we’ll show you how to use your voice as a modern productivity tool—from note-taking to delegation. You’ll learn how to build the habit, where AI fits in, and how to overcome the awkwardness. Sign up for a $1/month trial period at shopify.com/tps. Visit Indeed.com/tps to start hiring now. Go to Zocdoc.…

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Make The 2-Min Rule Your New Habit With These Tips 9:27

1M ago9:27

9:27

Feeling overwhelmed by all the little tasks piling up? In this episode, discover a simple rule that clears your mental clutter fast. The Two-Minute Rule will help you take control of your to-do list and create momentum, and we’ll give you some tips to make this habit sticky. This episode is brought to you by AI Workshop Live – save hours a week, m…

1
Leading to Thrive: High-Performance Habits from a Global CEO (TPS568) 46:37

1M ago46:37

46:37

What does it take to lead some of the world’s largest companies and still stay grounded? In this episode, former Siemens and Alcoa CEO Klaus Kleinfeld joins Thanh to talk about thriving in high-stakes environments without burning out. Drawing from his new book, Leading to Thrive: Mastering Strategies for Sustainable Success in Business and Life, Kl…

1
Your Productivity Insurance Plan 5:12

1M ago5:12

5:12

Ever had your perfectly planned day derailed by an unexpected fire drill? It could be a marathon meeting, a budget freeze, or coming back from vacation more exhausted than when you left? You’re not alone. Even the most organized among us can be blindsided by productivity pitfalls that drain our time and energy. But the truth is, many of these disru…

1
You Must Also Be Anti-Productive (TPS567) 38:54

2M ago38:54

38:54

Most people are obsessed with doing more, faster. But what if your next big breakthrough depends on doing less or even nothing at all? In this episode, we explore the concept of “anti-productivity”: the intentional act of slowing down to think, rest and create space. You’ll learn why doing nothing isn’t laziness, but a skill, and how to use it to s…

1
Read Daily, Grow Daily 6:35

2M ago6:35

6:35

The world’s best mentors live on your bookshelf. A steady reading habit fuels creativity, decision-making, and career leverage. Tune in to learn how to carve out reading time, choose books that stick, and transform pages into practice—even if you feel “too busy” to open a cover. Thanks SelectQuote. SelectQuote.com/TPS.…

1
The Simple Tools That Quietly Supercharge Our Productivity (TPS566) 1:04:07

2M ago1:04:07

1:04:07

How do some people stay effortlessly organized and productive, without constantly chasing the latest trends? The secret often lies in simple, overlooked tools that quietly do the heavy lifting. These everyday essentials make a big impact without making a big deal. In this episode, we share the digital and physical tools we rely on every day. They’r…

1
Lock In Your Deep Work Sessions 10:03

2M ago10:03

10:03

Stop gambling with your most important work. In this episode, you’ll learn a simple, proactive system to schedule focused “deep work” blocks before distractions pile up. Discover how to pick the right time, lock it in, and defend it—so progress on big goals becomes inevitable instead of accidental. Go to Zocdoc.com/TPS and download the Zocdoc app t…

1
Habits of Highly Organized People (TPS565) 40:56

2M ago40:56

40:56

Some people make staying organized look effortless, but behind the scenes, it comes down to specific habits anyone can build. In this episode, we reveal the everyday systems, mindsets, and routines that highly organized people use to stay on top of their work and life without the overwhelm. You’ll walk away with simple strategies you can start usin…

1
The $50 That Changed My Life 5:36

2M ago5:36

5:36

What’s one task you dread so much that it always sinks to the bottom of your to-do list? A single decision to outsource it can spark a complete shift in how you approach time, energy, and productivity. In this encore episode, Thanh shares how eliminating just two draining tasks from his life gave him more focus, joy, and time for high-impact work. …

1
One Tweak a Week: Simple Changes for a Smarter Day (TPS564) 48:01

2M ago48:01

48:01

What’s the smallest change you could make today that would completely shift the way your week unfolds? Whether you’re drowning in to-do lists or stuck in reactive mode, there’s a smarter, lighter way to get things done — and it doesn’t require a full system overhaul. In this encore episode, we share practical, low-effort tweaks that compound into m…

1
The Silent Time Killer Lurking in Your Day 6:19

2M ago6:19

6:19

Ever feel like your day slips away, but you can’t quite pinpoint where the time went? It’s not always the big distractions that derail us. Often, it’s the tiny habits, the constant task-switching, and the need to “just check one thing” that quietly steal our most productive hours. In this episode, you’ll learn how to spot these sneaky productivity …

1
The Invisible Engine Behind Your Productivity (TPS563) 47:38

2M ago47:38

47:38

Your output is only as strong as the system that supports it — so what’s yours running on? Once you understand how inputs, processes, and outputs silently drive your day, you’ll start to see hidden patterns behind your best (and worst) performance. In this episode, we unpack the concept of systems thinking and how it quietly powers everything from …

1
30 Minutes That Will Change Your Week 6:28

3M ago6:28

6:28

Most people are so focused on getting through the day that they forget to look up and ask if they’re even headed in the right direction. Checking off endless tasks, yet feeling stuck. A weekly 30-minute ritual can change everything. More clarity. Better decisions. Real momentum. In this encore episode, you’ll learn how to implement this simple but …

1
Ignore Most Productivity Advice (TPS562) 40:14

3M ago40:14

40:14

Chasing the perfect productivity system can feel like a full-time job. One minute you’re testing out a new app, the next you’re knee-deep in automation scripts — yet your to-do list keeps growing. Sound familiar? In this episode, we explore why stepping away from the noise and ignoring most productivity advice might be your most productive move. Fr…

1
3 Productivity Myths Holding You Back (And What To Do Instead) 5:13

3M ago5:13

5:13

Think you’re being productive because you’re always busy or multitasking? Think again. In this Wisdom Wednesday episode, we bust three of the most common productivity myths that are quietly sabotaging your progress. Learn the truth, hear practical examples, and walk away with one simple action step to work smarter, not harder. This episode is broug…

1
15 Tactical Energy Hacks to Power Through Your Workday (TPS561) 50:45

3M ago50:45

50:45

Everyone talks about time management, but what if your energy is the real secret weapon? Today, we’re giving you 15 tactical hacks you can use immediately to boost and maintain your energy all day long. Get 40% off a Calm Premium subscription at Calm.com/TPS. Get Notion Mail for free right now at notion.com/tps. You can find links to everything tha…

1
How to Quickly Reset Your Day When You’re Overwhelmed 7:09

3M ago7:09

7:09

Ever feel like your day is spiralling out of control by lunchtime? Discover a powerful 3-step strategy you can use to reset your day in just minutes so you can stop the overwhelm and finish strong. Whether your calendar’s blown up or you’re mentally fried, these simple tactics will help you regain control fast. Thanks SelectQuote. SelectQuote.com/T…

1
What's in Our Menu Bar? Productivity Tools We Use Every Day (TPS560) 41:00

3M ago41:00

41:00

How much untapped potential is sitting in your menu bar or system tray right now? For many users, that screen section is cluttered with random icons — or worse, completely overlooked. But for us, it’s a quiet command center filled with powerful tools that make our work faster, our days smoother, and our systems smarter. In this episode, we’re revea…

1
Why You Can’t Focus (And One Simple Fix) 7:39

3M ago7:39

7:39

Ever feel like your day disappears, but you didn’t get anything meaningful done? You might be a victim of context switching. In this short episode, Thanh shares a real-life story of how constant task-jumping wrecked his focus and the two simple changes he made that unlocked hours of deep, focused work each week. Get Notion Mail for free right now a…

1
25X Your Weekly Review and Planning (TPS559) 43:15

3M ago43:15

43:15

In this punchy, action-packed episode, we share rapid-fire tips to refresh and maximize your weekly review. Already familiar with the weekly review concept? Perfect! Now let’s make it faster, sharper, and more impactful! You’ll walk away with practical ideas to declutter your tasks, boost clarity, and set yourself up for a stress-free and productiv…

1
How to Finish What You Start 5:45

4M ago5:45

5:45

Are you great at starting projects but struggle to finish them? In this episode, we reveal a simple mindset shift that will help you complete what you start, avoid perfectionism, and build unstoppable momentum. One tweak, one project at a time! Thanks SelectQuote. SelectQuote.com/TPS. Visit www.asianefficiency.com for more productivity tips and tac…

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Link Your Life: Turn Everyday Moments into Success (TPS558) 29:43

4M ago29:43

29:43

Ever wondered why brushing your teeth is automatic but meditating for five minutes feels impossible to lock in? In this encore episode, we reveal the simple psychological switch that transforms mind-numbing routines into launchpads for powerful new habits — no extra motivation required. You’ll walk away with three plug-and-play strategies, a fill-i…

1
The Secret to Staying Energized and Productive All Day Long 9:09

4M ago9:09

9:09

Does your energy crash by mid-afternoon, even if you started the day motivated? The problem isn’t your workload. It’s the lack of built-in renewal. Most of us push through the day without pause, thinking breaks are a luxury. But they’re actually the key to staying sharp, focused, and energized from your first task to your last. In this encore episo…

1
Analog vs Digital Calendar? Here’s Our Hybrid System (TPS557) 42:35

4M ago42:35

42:35

Ever feel torn between the tactile satisfaction of a paper planner and the speed and convenience of a digital calendar? You’re not alone — but you don’t have to choose. Whether you love jotting things down by hand or rely on syncing across devices, there’s a smarter way to combine both systems without creating chaos. In this encore episode, we reve…

1
The Productivity Mirror: Do a Time Audit 9:33

4M ago9:33

9:33

How much of your week is actually productive–and how much just feels productive? Most of us move from task to task without ever pausing to ask where our time is really going. The result? We feel overwhelmed, stretched thin, and unsure why we’re not making meaningful progress. In this encore episode, you’ll learn how to use a simple time audit to fi…

1
Multiply Your Time With Delegation (Without Losing Control) (TPS556) 37:36

4M ago37:36

37:36

Delegation is one of the most powerful tools in productivity, but many people either avoid it or do it wrong. In this episode of The Productivity Show, we explore how to delegate the right way—so you can multiply your time, empower others, and still maintain high standards. You’ll learn when to delegate, what to delegate, and how to build systems t…

1
This One Tool Quietly Saves Me Hours Every Week 4:03

4M ago4:03

4:03

What if one small tool could save you from constantly losing links, text, and notes you copied earlier? Find out today what that is and how you can benefit from it. This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.…

1
Underrated Productivity Tools & Tips You Should Know (TPS555) 47:47

4M ago47:47

47:47

How do some people get more done with less stress, without waking up at 5 a.m. or living by their calendar? The secret might not be more willpower or better time management — it could be the underrated tools and tiny habits quietly fueling massive results behind the scenes. In this episode, we pull back the curtain on the lesser-known apps, low-key…

1
You Had the Time: So Why Didn't You Do It? 7:32

5M ago7:32

7:32

You blocked off the time. You knew exactly what needed to be done. So why did the task still go unfinished? Most of us think productivity is all about managing our time, but the real game-changer is learning to manage ourselves. That’s where self-management comes in, a rarely discussed skill that can make or break your ability to follow through, ev…

1
3 Ways to Get Back on Track After a Bad Day (TPS554) 33:53

5M ago33:53

33:53

Ever have one of those days where everything goes sideways? Your plans unravel, your energy tanks, and nothing seems to go right? Bad days happen to all of us, but they don’t have to derail your entire week. The key isn’t avoiding them — it’s knowing how to bounce back fast, without getting stuck in frustration or guilt. This encore episode shares …

1
Digital Detox Diaries: My 3-Day Reset 9:39

5M ago9:39

9:39

Ever feel like your brain is stuck on overload—constant pings, endless tabs, and a never-ending scroll? It might be time to hit pause. In this encore episode, Thanh shares a surprising secret to regaining clarity, calm, and focus: unplugging completely—just rest, reflection, and real-world connection. Hear how a weekend in the Texas hill country, f…

1
What’s Next in AI Productivity? Trends and Predictions for 2025 (TPS553) 49:28

5M ago49:28

49:28

AI and productivity are rapidly evolving, but what’s next? We share practical insights and actionable predictions about AI trends set to transform how you work, collaborate, and manage your time in 2025 and beyond. You’ll discover how AI agents and predictive tools will reshape your daily workflow, what new tools to watch for, and why the future of…

1
Minding the Gap: The Key to Achieving Your Goals 7:07

5M ago7:07

7:07

How do you turn ambitious goals into reality without feeling stuck in the messy middle? Setting goals is easy–actually achieving them is the hard part. That’s where minding the gap comes in. This simple yet powerful approach helps you bridge the space between where you are now and where you want to be. Whether you’re planning for career growth, a b…

1
No More Afternoon Crashes: The Key to Feeling Great All Day (TPS552) 35:27

5M ago35:27

35:27

Do you ever hit 2 PM feeling drained, even when you had big plans for the rest of your day and evening? You start the day strong, but by mid-afternoon, your energy dips, and by the time you're home, all you want to do is crash on the couch. It's frustrating when you have goals, side projects, or even just the desire to enjoy your evening, but your …

1
Start Your Day Right (No 5 AM Wake-Up Required!) 3:10

5M ago3:10

3:10

Do your mornings feel like a race against the clock, rushing out the door while your to-do list looms over you? The way you start your day has a ripple effect on everything that follows, but that doesn’t mean you need a rigid 5 AM routine to be productive. Instead, there’s a smarter, more flexible way to set yourself up for success—no matter when y…

1
Mastering Your Time: Proactive Productivity Tactics (TPS551) 51:54

5M ago51:54

51:54

Your to-do list keeps growing, but somehow, there’s never enough time to get it all done—what if the problem isn’t time, but how you’re managing it? Productivity isn’t just about getting things done — it’s about making time for the things that move the needle. In this encore episode, we break down practical, no-nonsense strategies to shift from rea…

1
3 Ways To Invest In Yourself And Succeed Faster in Life 8:24

5M ago8:24

8:24

Want to break through plateaus and unlock new levels of success? The secret is self-investment. In this short and actionable episode, we’ll share three powerful ways to accelerate your growth & success. Discover how small, strategic investments in yourself today can create massive long-term results. This episode is brought to you by 25X Productivit…

1
Tips for Estimating Tasks And Planning Your Week (TPS550) 40:16

6M ago40:16

40:16

Do you ever start a week with big plans, only to find that by Friday, half of them didn’t get done? Estimating tasks and planning projects accurately can make or break your productivity. In this episode, we break down practical ways to improve your time estimates, avoid common pitfalls, and structure your week for success. Whether you’re managing w…

1
Flip the Switch: Get To A Flow State Instantly 4:51

6M ago4:51

4:51

Ever had a moment where time seemed to disappear, and you got more done in an hour than you sometimes do all day? That’s the magic of a flow state—but most people stumble into it by accident. What if you could turn it on like flipping a switch? In this encore episode, you’ll learn exactly how to do that. Whether you’re battling distractions, strugg…

1
The Secret to Actually Using What You Learn from Books (TPS549) 49:32

6M ago49:32

49:32

How many books have you read, only to forget most of what was inside a few weeks (or hours!) later? You’re not alone. Most people treat reading as an accomplishment — counting books instead of focusing on what they actually retain and apply. The real power of reading isn’t in how many pages you flip, but in how well you implement the ideas that mat…