Episode Summary

In this snackable episode, Heather V Masters reveals a game-changing AI workflow: turning a simple voice memo into a polished client summary and motivational action plan—ready to send before you’ve even left your post-session coffee shop. If you’re a coach or trainer aiming for maximum client impact in minimum time, this is your next micro-win.

What You’ll Learn

• The fastest way to leverage AI for more impactful client follow-ups (without adding admin to your plate)
• A step-by-step workflow: record > transcribe > prompt > deliver
• How blending AI into your existing habits beats starting “from scratch”
• The exact prompt and template Heather uses for instant client-ready emails

Chapters:

• 00:14 - Voice Memo to Action: Transforming Ideas into Action Plans
• 01:13 - Utilizing AI for Efficient Note-Taking
• 01:42 - Leveraging AI for Client Engagement
• 02:22 - Integrating AI into Daily Tasks
• 03:10 - Starting with AI: Enhancing Your Practice

Step-by-Step Workflow

1. Record a Quick Voice Memo:

After your client session, speak your insights and next steps aloud into your phone (30–60 seconds is plenty!). Example:

“Key insight: Anna realized she procrastinates when tasks are vague. Action 1: Block planning time every Monday. Action 2: Set daily 3-task goals. Action 3: Share a weekly progress win.”

2. Transcribe with AI:

Use a tool like Otter.ai, Descript, or Google Voice to get a text version automatically.

3. Prompt Your AI Assistant:

Copy-paste your transcript and give this prompt:

“Turn the following notes into a professional session summary with 3 actionable steps and a motivational check-in email for the client. Keep it warm, confident, and practical.”

4. Copy, review, and send to your client—done!

Heather’s Exact AI Prompt

"Take my post-session notes and organise them as:

• Session Insight
• 3 Action Steps
• Motivational check-in paragraph
• Format as a friendly, client-facing email. Clarify and polish language as needed."

Recommended AI Tools

• Otter.ai: Fast, accurate voice transcripts
• Descript: Transcribe and edit
• Google Voice / iPhone Voice Memos + Google Docs transcription

Use this workflow after your next session and DM Heather “ACTION” for a free template or to share your results.

Want your favourite productivity hack featured?

Send your micro-win to Heather for a future episode!

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