Best Shannon Baker | Business Operations Strategist Podcasts (2025)

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Systems Reset Series: Your Client Onboarding Shouldn’t Be a Guessing Game 24:09

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2d ago24:09

24:09

Onboarding is often the very first test of how professional, reliable, and confident you appear to your clients. If it’s scattered and reactive, you’re starting the relationship on shaky ground.Client onboarding doesn’t have to feel like chaos. In fact, when you treat onboarding as a system instead of an afterthought, it stops draining your time an…

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Systems Reset Series: Being Great at What You Do Isn’t Enough (And That’s Not Your Fault) 16:34

10d ago16:34

16:34

Do you ever feel like being great at what you do should be enough, but behind the scenes your business is still a hot mess? If that sounds familiar, this episode is your wake-up call! I’m kicking off the Systems Reset Series with a real conversation about why talent and hustle can’t carry your business forward on their own, why it’s not your fault …

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Coffee Chat Take 5: I Had to Reset My Own Systems (Yep, Even Me) 6:48

17d ago6:48

6:48

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way…

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You’re Not Behind, You’re Just Building Without Support 17:21

20d ago17:21

17:21

Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up? The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful service providers often struggle the most with backend operations because they’re brilliant at delivery but haven’t had ti…

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Coffee Chat Take 4: You’re Doing CEO Work Without CEO Systems 6:56

1M ago6:56

6:56

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way…

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The Must-Fix Business Systems That Make or Break Your Growth 15:41

1M ago15:41

15:41

Are your business systems for growth actually helping you scale, or are they slowly wearing you down? If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is easy to think that growth just means more clients, more revenue, more opportunities. But without the right systems in pla…

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Coffee Chat Take 3: Why I Made My Health a Non-Negotiable and What It Taught Me About Business 5:22

1M ago5:22

5:22

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy levels. It changed how I lead in my personal life and in my business. If you’ve been telling yourself “I’ll get…

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Why September Is the Best Time to Reset Your Business 23:15

2M ago23:15

23:15

If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset! Whether you’re just getting started, in the thick of client work, or trying to rebuild after burnout, this episode will walk you through a refresh that’s rooted in clarity, not hustle. Most entrepr…

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Coffee Chat Take 2: Why Delegation Isn’t Working (And What to Do Instead) 6:24

2M ago6:24

6:24

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you. We’re unpacking a truth that might shift everything: Delegation is…

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Stop Hiring in Chaos: How to Delegate Successfully 13:41

2M ago13:41

13:41

If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you! Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can…

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Coffee Chat Take 1: You’re Not Behind—You’re Building Without Support 3:42

2M ago3:42

3:42

Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it! In this first one, I’m sharing why I decided to start this series and offerin…

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How to Fix Your Backend and Go From Beach Panic to Beach Peace 23:10

3M ago23:10

23:10

You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you? Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar? In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more …

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The 6 Core Systems Your Business Needs to Grow Without Burnout 17:00

3M ago17:00

17:00

Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical? You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for freedom, to make a bigger impact, and for sustainable growth. But here’s the truth no one’s talking about: You can…

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Why Systems Are Self-Care (and How to Build Them) 17:39

4M ago17:39

17:39

What if the very thing you’re calling “freedom” is actually fueling your burnout? We’ve been sold the idea that flexibility equals freedom. That being able to work from anywhere, say yes to everything, and keep our business in our head is somehow empowering. But let’s be honest, it’s exhausting. Today I’m flipping the narrative! Because the truth i…

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Make Your Business Work For You — So You Can Enjoy Summer Too 20:44

4M ago20:44

20:44

Summer isn’t a threat to your business! It’s actually the perfect season to reclaim your freedom. You don’t need to keep grinding through the heat or watch your progress slip away while you’re trying to unplug and spend time with your family. In this episode, I’m challenging the idea that your business has to run your life and showing you exactly h…

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Smarter Systems, Sustainable Growth: Why Hustling Harder Is The Real Roadblock 26:11

5M ago26:11

26:11

Still grinding 10-hour days and wondering why your business still feels chaotic behind the scenes? Here’s the truth no one wants to admit, hustling harder isn’t the path to sustainable success. It’s the roadblock! And if you’re not intentional about how you use your time, your systems (or lack of them) will keep you stuck in a cycle of burnout, eve…

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The Business Success Framework Every High-Achieving Entrepreneur Needs to Scale Sustainably 16:29

5M ago16:29

16:29

What if the chaos in your business isn’t a time problem? You don’t need more hours my friend. You need a back office that actually supports the business you’re building. So today, I’m breaking down how smart, driven entrepreneurs like you end up buried in busywork and how the Back Office POWER Checklist helps you stop winging it and start leading w…

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Booked and Burnt Out: Why Success Without Systems Isn't Sustainable 16:18

5M ago16:18

16:18

What if the very success you worked so hard for is the very thing that is keeping you stuck? Today I’m calling out the hidden chaos behind the “perfectly polished” business. You’ve got the clients, the revenue, maybe even a team. But if your operations are held together with duct tape, growing your business will cost you your peace (and your time).…

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How to Set Boundaries That Actually Work in Your Business 17:39

6M ago17:39

17:39

Let’s be real, if your calendar looks like chaos and your inbox runs your life, it’s not because you’re too busy. It’s because your boundaries are broken... and no, color-coding your planner isn’t going to save you. In this episode, I’m talking about the real reason your business is running you instead of the other way around. Spoiler alert: It’s n…

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Simple Ways To Spring Clean And Declutter Your Business Systems 18:01

6M ago18:01

18:01

Your disorganized business backend is stealing 180+ hours a year—time you’ll never get back. Ready to shake off the winter blues and breathe fresh life into your business? That overflowing inbox, chaotic file system, and endless search for documents aren’t just minor annoyances. They’re holding you back from real growth. You know you need to clean …

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The MY-T Society: The Missing Piece in Your Business Growth Strategy 16:11

7M ago16:11

16:11

Are you stuck in a cycle of overwhelm, constantly trying to keep up with your business instead of actually growing it? If you’re tired of spinning your wheels and ready to build a business that works for you, not the other way around, then this episode is for you. Discover how just 30 minutes a week can help you streamline your operations, automate…

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How to Take Back Your Time and Make Your Workday Work for You 13:02

7M ago13:02

13:02

If you’re drowning in emails, bouncing between tasks, and ending each day wondering where your time went, it’s time for a change. What if I told you time management isn’t the problem. It’s how you’re structuring your day that’s causing the problem. In this episode, I’m sharing a powerful shift that will help you stop reacting and start running your…

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How to Reclaim Your Freedom and Take Time Off Guilt-Free 12:58

8M ago12:58

12:58

If stepping away from your business makes you panic, we need to talk. Whether you're just getting started or you've been in business for years, feeling like everything depends on you is a massive red flag. Your business should support your life—not run you into the ground. In this episode, we’re talking about: The real reason your business can’t fu…

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Transform Your Business Stress into Success with the Legacy in Motion Session 21:00

8M ago21:00

21:00

Are you stuck in the endless cycle of putting out fires, juggling tasks, and wondering if your business will ever feel manageable? If so, this episode is for you. In this episode, I’m pulling back the curtain on the Legacy In Motion Session (LIM Session) a two-hour strategy session designed to help you simplify your operations, gain clarity, and bu…

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Crafting a Life You Love Through Focused Goal Setting 19:21

8M ago19:21

19:21

What if achieving your biggest goals was as simple as focusing on what truly matters? In this milestone 200th episode, we’re diving into the transformative power of focused goal setting and intentional action. I’ll share how I used the POWER in Motion framework to leave my part-time job and create a business aligned with my values—and how you can d…

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How to Transform Chaos into Clarity and Reclaim Your Time 15:28

8M ago15:28

15:28

Are you feeling buried in the daily grind of running your business, wondering why all the effort you’re putting in isn’t paying off the way you hoped? It’s time to uncover the real issue: disorganization and the lack of systems—and why discipline is the secret to turning it all around. In this episode, I’m sharing how my POWER In Motion framework h…

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Break Free from Hustle Culture: 3 Myths Holding You Back and How to Reclaim Your Time 13:01

9M ago13:01

13:01

Are you stuck in hustle mode, feeling like you’re working harder but not getting anywhere? The truth is, hustle culture might be the very thing holding you back. In this episode, we’re busting three damaging myths that keep entrepreneurs overwhelmed, overworked, and stuck in chaos. Here’s what we’re covering today: Why being available 24/7 doesn’t …

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How to Achieve Consistent Success with the Power in Motion Framework 14:26

9M ago14:26

14:26

Are you tired of feeling stuck, spinning your wheels, and getting nowhere? Ready to finally take control of your business? This episode is for entrepreneurs who are done with the hustle-and-hope approach and ready to make bold, intentional moves. The POWER in Motion Framework isn’t about playing it safe—it’s about creating systems that work for you…

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How to Achieve Your Goals with Consistency Instead of Motivation 14:56

9M ago14:56

14:56

Can motivation alone truly sustain your drive to achieve your goals? Let’s be real—most of us don’t fail because we don’t care. We fail because we rely on motivation, and motivation doesn’t last. That’s why today we’re going to talk about step four of the POWER In Motion Framework: Execute Consistently. We’ll uncover the common traps that stop us i…

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How to Transform Your Productivity with Strategic Action Planning 14:51

9M ago14:51

14:51

Are you constantly busy but still feel stuck, like your hard work isn’t moving you closer to your goals? It’s time to change that. In this episode, we tackle Step Three of the POWER in Motion Framework: Work On the Plan. This step is all about turning big-picture goals into small, strategic actions that actually lead to success. Discover how to str…

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How To Elevate Your Operations And Become Unstuck And Empowered 19:37

10M ago19:37

19:37

Feeling overwhelmed by endless tasks and deadlines? Imagine transforming your business operations into a streamlined machine that supports your lifestyle. This episode is all about harnessing the power of the right tech tools and systems to regain control, with the Power in Motion Framework at the heart of our discussion. Hear my personal journey f…

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The Ultimate End-of-Year Planning Framework to Build Momentum for Next Year 19:13

10M ago19:13

19:13

What if waiting for January to plan your goals is setting you up for failure? In today’s episode, we’re going to talk about ditching the tired “new year, new start” narrative and talk about taking charge right now. I’ll share how I used my POWER in Motion Framework to leave my part-time job and build a business that supports my life, not the other …

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How To Achieve Freedom & Growth With A Sales and Marketing System 17:40

10M ago17:40

17:40

Does running your business feel like a constant juggling act where a plate or two always comes crashing down? You’re not alone. In this episode, we’re tackling one of the six core systems your business needs to thrive: your Sales and Marketing System for business growth. A Sales and Marketing System for business growth is the engine that drives res…

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How to Unlock Financial Confidence with a Simple Money Management System 16:54

10M ago16:54

16:54

Does managing your business finances feel like a struggle? You’re not alone—many small business owners work hard but still wonder where all their money goes. Nearly half of small businesses fail within five years, and poor financial management is often the reason. That’s why in this episode, we’re talking about how to manage small business finances…

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How to Create Efficient Business Systems in Four Simple Steps 21:41

11M ago21:41

21:41

Are you ready to finally create systems that give you back your time and energy? This episode is part two of our conversation on building a sustainable, streamlined business. If you haven’t yet, check out part one, "Why You Need Systems to Reclaim Your Time and Prevent Burnout," where we explore why lacking systems leads to constant overwhelm. Toda…

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Why You Need to Create Systems to Reclaim Your Time and Prevent Burnout 21:41

11M ago21:41

21:41

Is running your business starting to feel like a race you can’t keep up with? In today’s special bonus episode, I’m talking directly to those of you who feel stretched thin, barely catching your breath. We’ll break down why things feel this way and how the right systems can be a complete game-changer. I know that facing fears around systems and tec…

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How to Build an Effective Communication System to Unlock Sustainable Growth 21:45

11M ago21:45

21:45

What if you could transform every client interaction into a rave-worthy experience that propels your business to new heights? In this episode, we’re diving deep into business communication strategies that will revolutionize your communication systems. You’ll walk away with the tools and insights you need to ensure every customer feels heard, valued…

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Emergency Preparedness Strategies You Need to Protect Your Business 23:37

11M ago23:37

23:37

Is your business really ready to handle unexpected challenges? Today we're talking about how having a good backup plan and being prepared for emergencies can be a game-changer for your business. We’ll cover why it’s important to protect yourself from things like family emergencies, cyber attacks and natural disasters, sharing some eye-opening stats…

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From Overwhelm to Organization: One Process at a Time 19:28

11M ago19:28

19:28

Is there one process in your business that feels a little clunky or isn’t running as smoothly as it could? Imagine how different things would be if you could fix that one system and watch everything else fall into place. It’s time to move from overwhelm to organization by improving this process. Today I’m talking about how focusing on how improving…

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How Making September Your January Can Transform Your Business 21:16

12M ago21:16

21:16

What if September could be your personal January? A time to hit reset, recalibrate your business goals, and align them with what truly matters. In this episode, I share my journey from running a successful virtual assistant business to reaching a breaking point in 2019. Despite the financial success, my lack of systems and boundaries left me overwh…

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Back Office Hacks You Need to Finish the Year Strong 18:16

12M ago18:16

18:16

Is your back office chaos holding your business back and keeping you from hitting your goals? This episode is a follow-up to our Annual Business Checkup series, where we uncovered what’s really been causing inefficiencies and frustration behind the scenes of your business. But gathering those insights was just the first step. Today, we’re going to …

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Stuck in the Chaos? How to Make Your Systems Work for Your Business 22:15

12M ago22:15

22:15

Are you feeling stuck because your business systems aren’t delivering the results you expected? You’re not alone! In this episode, we’re going to talk about why business owners often get frustrated with their systems and give up on them way too soon. I share my own story of switching between Trello and Airtable, and how I realized that it’s not jus…

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How To Revolutionize Your Business Growth With Systems And Support 21:52

1y ago21:52

21:52

Are you tired of cookie-cutter solutions that promise growth but never seem to work for your business? In today’s episode, we discuss why breaking free from generic strategies is the key to unlocking real business growth. We’ll talk about how building systems that are tailored to your unique needs can transform the way you operate, helping you move…

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Annual Business Checkup: Streamline Your Operations and Drive Success 17:17

1y ago17:17

17:17

Is your business running as smoothly as it could be? In this final episode of the 'Annual Business Checkup' series, we’re diving deep into the core systems every business needs to operate efficiently and scale without burnout. Whether you're a solopreneur or managing a team, streamlined operations are critical for maintaining growth without constan…

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Annual Business Checkup: Take Control of Your Time and Productivity 14:16

1y ago14:16

14:16

Are you tired of feeling overwhelmed by your to-do list and wondering where all your time goes? In this second episode of the "Annual Business Checkup" series, we dive into the power of managing your time with intention and purpose, so you can achieve more without the hustle. We’ll explore the "Daily Sandwich Technique," a simple yet effective way …

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Annual Business Checkup: Empower Your Mindset for Sustainable Growth 19:11

1y ago19:11

19:11

Feeling overwhelmed by the daily grind of running your business? It’s time to take a step back and realign your focus. In today’s episode, we kick off the "Annual Business Checkup" series, where we’ll explore how an empowered business mindset for growth can be the game changer you need. We'll talk about the importance of your business with your cor…

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How to Take Control with an Online Scheduling System and Boundaries 26:41

1y ago26:41

26:41

Are you tired of feeling like your business is calling the shots, instead of you? Imagine flipping the script—taking back control of your time and setting rock-solid boundaries that allow you to use your energy where you want to. In this episode, we are going to talk about how strategically using an online scheduling system and setting clear bounda…

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How to Unlock Fall Business Growth with One Practical Goal 22:23

1y ago22:23

22:23

Can you really shatter the limits holding your business back and achieve incredible growth in just 90 days? Yes, you can! In today’s episode, I’m talking about some bold business growth strategies that will help you take control of your time, crush your goals, and transform your operations with my signature POWER process. We’re kicking things off w…

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How to Transform Your Business and Boost Team Potential with monday.com 24:21

1y ago24:21

24:21

Struggling to find the perfect project management tool that truly boosts your team's productivity? I was too—until I discovered the game-changing power of monday.com. In this episode, I’m taking you on a no-holds-barred journey through the popular tools like Asana, Trello, and Airtable, sharing the real frustrations and limitations I faced. I’ll re…

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Transform Frustrating Chaos with a Game-Changing Filing System 24:53

1y ago24:53

24:53

Ever wondered how much time and money you’re wasting because of a chaotic digital filing system? Imagine transforming that clutter into an organized, efficient hub that boosts your business productivity and professionalism. In today’s episode I’m going to arm you with essential tools and actionable strategies to overhaul your digital files, saving …