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Private Practice Automation Podcasts

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Practical AI

Practical AI LLC

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Making artificial intelligence practical, productive & accessible to everyone. Practical AI is a show in which technology professionals, business people, students, enthusiasts, and expert guests engage in lively discussions about Artificial Intelligence and related topics (Machine Learning, Deep Learning, Neural Networks, GANs, MLOps, AIOps, LLMs & more). The focus is on productive implementations and real-world scenarios that are accessible to everyone. If you want to keep up with the lates ...
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Gathering input from many successful cash-based practice owners, this podcast covers all components of starting or transitioning into the out-of-network/private-pay business model for your private practice. Though the host, Jarod Carter PT, DPT, MTC, and many interviewees are physical therapists, this information is applicable to most healthcare, fitness, and wellness-related businesses looking to decrease reliance on 3rd party payors, and increase cash-based revenue streams. We cover a huge ...
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This podcast is all about empowering you to create the change you want to see in your practice. As a private practice strategist, I have dedicated my career to transforming the way that healthcare functions. Brandon Seigel, President of Wellness Works Management Partners, is an internationally known private practice consultant with over fifteen years of executive leadership experience. Seigel's book "The Private Practice Survival Guide" takes private practice entrepreneurs on a journey to un ...
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executive sessions

MiddleGround Capital

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Industrial manufacturing, operational excellence, middle market investing, specialty distribution, and other complex topics made simple with executive sessions. Join MiddleGround Capital, as we invite industry experts to share key insights from from the factory floor to the board room about topics ranging from ESG and automation, to industry 4.0.
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Tips and tech for Canadian professionals in solo private practice. Explore proven strategies to attract ideal clients, reduce admin overhead, protect client privacy, and foster sustainable growth. All without leaning on aggressive marketing and hustle-culture tactics. Join host Greg Mount on the quest for a calm, more organized business in a chaotic, digital world.
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Off The Chair

Dr. Colleen Long, Dr. Jennifer Politis, and Erika Bugaj, LICSW

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In a world where a nail artist can out-earn a licensed therapist, behavioral health professionals have no choice but to get scrappy, color outside the lines, and start writing our own rules. The old path—graduate school, licensure, paneled with insurance, packed calendar of 1:1s—is broken. It’s time for a new blueprint. That’s where Off the Chair comes in. We’re not just talking about surviving the grind, we’re exploring radically different ways to thrive. From building passive income stream ...
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Welcome to The Private Practice LAB—the podcast for therapists who want to grow a profitable, sustainable solo or group practice without burning out. Hosted by Kayla Reilly—licensed therapist, multiple seven-figure group practice owner, and business coach—this show is your behind-the-scenes pass to building a private practice that actually supports your life. Whether you're launching, leveling up, or ready to scale, you’ll get no-fluff advice on: 📈 Marketing that doesn’t make you cringe 🧠 CE ...
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Private Practice Workshop

John Clarke from Private Practice Workshop

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This podcast is the only resource you need to learn how to market and grow your business as a counselor, psychologist, or therapist in private practice. Hosted by John Clarke, a licensed psychotherapist, and private practice consultant, this show is packed with powerful and effective techniques that will allow you to build your practice into exactly what you want it to be. If you want targeted marketing advice from a private practitioner who knows what it takes to build a practice, then you' ...
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Send us a text This Quick Tip breaks down Automation vs. Artificial Intelligence for private practices—what they are, where they overlap, and how to deploy each for maximum ROI. You’ll learn how rule-based automation (think: EHR billing runs, appointment confirmations, Calendly/Acuity reminders, Zapier workflows, Keap/Infusionsoft logic trees) elim…
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In this episode of FP&A Unlocked, host Paul Barnhurst talks with Matt Brattin, a former CFO who’s now building solutions to cut down on the complexity that often slows finance teams down. Drawing from his 20-year career in FP&A, Matt shares what inspired him to start Siplify and Close Pack, two platforms designed to save time and reduce manual work…
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Therapists talk about everything except money, and that cost could be leaving you with money anxiety. Too many therapists feel financially drained even while helping others heal. The truth is, avoiding your numbers only fuels money anxiety and keeps you from the financial empowerment you deserve. In this Halloween: Spooky Finances Edition with Lori…
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Send us a text In this episode, we explore how to effectively implement AI in your growth marketing strategy to streamline operations, enhance engagement, and drive measurable ROI. From using AI-powered CRMs like HubSpot and Zoho to automate campaigns and segment audiences, to leveraging chatbots, predictive analytics, and AI-driven SEO tools, the …
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If you treat (or plan to treat) Medicare beneficiaries in a Cash-Based model, this week’s short but crucial podcast episode is for you. There’s a lot of confusion about about the topic as a whole, and even more confusion when it comes to allowing or not allowing self-claims in the scenarios of: “Medicare as a secondary” Medicare as primary, but hav…
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As AI systems move from simple chatbots to complex agentic workflows, new security risks emerge. In this episode, Donato Capitella unpacks how increasingly complicated architectures are making agents fragile and vulnerable. These agents can be exploited through prompt injection, data exfiltration, and tool misuse. Donato shares stories from real-wo…
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In this episode of FP&A Unlocked, host Paul Barnhurst (The FP&A Guy) welcomes Willian Gomes, a finance and analytics professional with over 15 years of experience spanning telecommunications, aerospace, investment markets, and consumer goods. Willian shares how combining technical expertise with empathy and communication skills has enabled him to t…
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Send us a text Frequent cancellations and no-shows can silently drain a private practice’s revenue and efficiency, costing up to 20% in annual income and reducing patient outcomes by as much as 30%. We explore actionable strategies to minimize cancellations and boost output—starting with implementing firm 48–72-hour cancellation policies, automatin…
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What if leaving the char wasn’t the end of your career, but the beginning of your healing? If you’ve ever felt torn between ambition and exhaustion, this conversation is for you. In this raw and unfiltered episode, we sit down with Gabrielle Juliano Vilani, a licensed clinical social worker who built and sold a seven-figure group practice, only to …
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Send us a text In this episode of the Private Practice Survival Guide, we explore the critical updates every private practice should make to their patient policy approach in 2025. As healthcare costs rise and reimbursements stagnate, practices must evolve their patient accountability, transparency, and operational frameworks to maintain both care q…
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Most social-media tactics come and go. The algorithm changes, trends fade, and what worked three months ago might be dead today. That’s why I rarely create public content about social-media marketing—because most of it isn’t evergreen. But in this episode, I share the one approach that always works to generate real patients, no matter the year, the…
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Daniel sits down with Chelsea Linder, VP of Innovation and Entrepreneurship at TechPoint, to explore the what AI innovation and impact look like on the ground. They discuss Chelsea's journey from the VC world into economic development/ innovation, the growth of an AI innovation network in Indiana (funded by the SBA), lessons learned from fostering …
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Note: Please note that all opinions and thoughts shared during this episode represent those of our guest, who joined in his own personal capacity and he is not representing any of the companies he works for. In this episode of FP&A Unlocked, host Paul Barnhurst welcomes Todd Niemann, Treasurer at Varo Bank, who shares his unique path through financ…
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Send us a text This quick tip episode of the Private Practice Survival Guide breaks down the crucial difference between Forecasting and Projections in private practice financial planning. Forecasting relies on historical data, trends, and KPIs to stabilize operations—helping practices anticipate revenue cycles, manage cash flow, and set realistic b…
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Send us a text This episode of the Private Practice Survival Guide breaks down a practical, mid-year playbook for measuring financial performance and forecasting for the future in private healthcare practices. Brandon clarifies core terms—Look-Back Analysis (retrospective KPI and revenue review), Forecasting (time-series, regression, probability ra…
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…Patients who show up for the eval, and never come back. They book once, and at the end of the first appointment: “I’ll just see how I do with these exercises.” Or “I need to watch my expenses, so I’m gonna try an in-network clinic.” Sound familiar? In this episode, I coach a Mastermind member through this exact issue—and share the exact scripts I …
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In this episode of FP&A Unlocked, host Paul Barnhurst is joined by Alex Fabry, the founder of KFA, an advisory firm focused on scaling businesses.. Alex takes us through his journey from FP&A to private equity, sharing his valuable experiences working at firms like Saber, BCG, and Charles Bank Capital Partners. Their conversation explores how FP&A …
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Send us a text In this quick-tip episode, Brandon Seigel breaks down the benefits and limitations of AI in medical billing, highlighting how artificial intelligence can streamline claim accuracy, reduce denials, and automate repetitive tasks while still requiring expert oversight. He emphasizes the importance of checks and balances, clean data, and…
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On MiddleGround’s twenty-third episode of executive sessions, John Stewart, our Founding and Managing Partner, steps in as host for the first time. He’s joined by Paul O’Brien, our Managing Director of Human Capital, and Miles Anderson, a Vice President on our Automation Team, to dig into one of the most pressing issues facing manufacturing today: …
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If you’ve ever whispered I don’t have time while drowning in back-to-back sessions, paperwork, and payroll, you’re not alone. The truth is, most clinicians stay stuck in therapist burnout and therapist fatigue, convincing themselves they’ll “figure it out later.” But later never comes. In this conversation, we unpack the Shawshank Conundrum - the h…
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Longtime friend of the show Rajiv Shah returns to unpack lessons from a year of building retrieval-augmented generation (RAG) pipelines and reasoning models integrations. We dive into why so many AI pilots stumble, why evaluation and error analysis remain essential data science skills, and why not every enterprise challenge calls for a large langua…
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Send us a text In this episode, Brandon dives deep into the most common medical billing mistakes in private practice and how they directly impact profitability, compliance, and patient trust. From benefit analysis errors and upcoding without documentation, to missed NCCI edits, weak authorization management, and delayed claim submissions, he highli…
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Let’s face it: insurance companies aren’t just screwing over private practices… they are pulling the rug out from under our patients as well. Once upon a time, they’d file a self-claim and get 40–50% back. Now? Quite often it’s Zero. That means more and more patients—sometimes even loyal ones you’ve treated for years—are saying, “I can’t afford thi…
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In this episode of FP&A Tomorrow, host Paul Barnhurst and co-host Glenn Snyder discuss the dynamic intersection of private equity and financial planning & analysis (FP&A). With private equity firms increasingly focused on operational value creation over financial engineering, this discussion offers valuable insights into the evolving expectations f…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore how to attract top-tier candidates to your team. We discuss effective recruiting strategies that balance skill, culture fit, and long-term potential. Brandon explains the importance of onboarding and setting expectations early for retention. Brandon shares pra…
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In this episode, Daniel and Chris are joined by Chris Aquino, software engineer at Thunderbird to hear the story of how they developed a privacy-preserving AI executive assistant. They discuss various design decisions including remote (but confidential) inference, local encryption, and model selection. Chris A. does an amazing job describing the jo…
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Feeling fried, curious about therapist retreats, or secretly dreaming of side hustles for therapists that will actually restore you? We get it - and we made this episode for clinicians who want rest and revenue without the shame spiral. We sit with Amy Johnston, founder of The Exhale Collective, to unpack how a practicing clinician builds therapist…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore why some managers default to problem-oriented thinking. We discuss how to shift mindsets from focusing on problems to driving solutions. Brandon explains strategies for fostering leadership that proactively addresses challenges rather than escalating issues. B…
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Every practice owner faces this at some point: you’ve got a great clinician, but their patients are dropping off way too early. You’ve given them the scripts, the strategies, the playbook… and yet nothing changes. It’s frustrating—and it threatens both your revenue and your reputation. Here’s the truth: most practice owners assume their staff are p…
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In this episode of FP&A Tomorrow, host Paul Barnhurst welcomes Andrej Lapajne, the CEO and founder of Zebra BI. Andrej shares his thoughts on the evolving role of data visualization in financial planning and analysis, the importance of clear communication through standardized visuals, and how automation is transforming the way we analyze and presen…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore the reasons behind declining doctor referrals in today’s healthcare landscape. We discuss how changes in insurance, patient behavior, and provider networks are shifting referral patterns. Brandon explains proactive strategies to address this decline and build …
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When it comes to running a therapist business, nothing derails growth faster than the wrong hire. In this episode, we get real about the delegation problems, the bad hires, and the lessons that cost us time, money, and plenty of sleep. From missed calls to admin chaos to leaders who looked great on paper but wrecked the culture, we’re unpacking the…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore how to identify and secure strategic referral partners. We discuss ways to define your value proposition to attract high-quality partnerships. Brandon explains attention-grabbing strategies to help your practice stand out when approaching potential partners. B…
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Most clinics don’t fail because they’re bad at treatment—they stall because their tools don’t talk. EMR here. Scheduler there. Email somewhere else. A texting app. A CRM you meant to set up “one day.” In the gaps between them? Patients and leads fall through. This week’s episode gives you a simple, durable way to fix it—without another fancy platfo…
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In this Fully Connected episode, we dig into the recent MIT report revealing that 95% of AI pilots fail before reaching production and explore what it actually takes to succeed with AI solutions. We dive into the importance of AI model integration, asking the right questions when adopting new technologies, and why simply accessing a powerful model …
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In this episode of FP&A Tomorrow, host Paul Barnhurst welcomes Patrick Culkin, the new President and CEO of AFP. Pat shares his thoughts on leadership, professional development, and the evolving role of finance as AFP looks to expand its global reach and support a changing profession. Later in the episode, Paul gives a walk-through of his scenario …
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore strategies for turning down a raise request while preserving morale. Brandon discusses communication techniques that maintain trust even in difficult conversations. We cover ways to provide constructive feedback and set clear expectations for future advancemen…
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Freedom after selling your practice isn’t guaranteed - and scaling doesn’t have to break you. In this episode, we unpack what happens when “I’ll feel free after the exit” meets real life. We explore why peace comes from boundaries, systems, and aligned choices - not the transaction - while showing how a growing practice can actually create space. A…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore how to create an employee roadmap that aligns with organizational goals. We discuss the difference between functional growth and financial growth in your team’s development. Brandon explains how to correlate individual employee growth with the overall trajecto…
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If your cash-based practice is still a side hustle—or you're flying solo—this episode is your wake-up call. You're stuck in the Yo-Yo Schedule Loop: feast, famine, hustle back up… rinse, repeat. Been there. Done that. And trust me, it’s not sustainable. But today, you’re getting the roadmap out. Ready? What You're Getting Today: The hidden trap tha…
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In this episode of FP&A Tomorrow, host Paul Barnhurst welcomes Garry Ridge, former CEO of WD-40 Company and a globally recognized leadership coach, to discuss how company culture and employee engagement can drive business success. With his extensive experience building a culture of trust, respect, and belonging, Garry shares how FP&A professionals …
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore how to analyze the key metrics behind your budget to identify strengths and gaps. We discuss strategies for interpreting financial data to make smarter spending decisions. Brandon explains how to align budget metrics with long-term goals for sustainable practi…
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Being a mom therapist means wearing more hats than most people can imagine - and switching between them in the blink of an eye. In this raw and real episode, we talk candidly about balancing motherhood and career, and how we manage the mental load without completely burning out. We dig deep into the lived experience of being a mom therapist in toda…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore how to evaluate and build a budget that aligns with your practice goals. We discuss strategies to recalibrate your budget throughout the year as conditions change. Brandon explains how to optimize an ongoing budget while keeping financial accountability in che…
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What if there were an easier way to unlock an extra stream of revenue in your practice — one that doesn’t require new certifications, long hours, or complicated marketing funnels? The truth is, most cash-based practice owners already have everything they need to spark a steady surge of income… they just haven’t tapped into it yet. With a few simple…
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In this episode of FP&A Tomorrow, host Paul Barnhurst is joined by William Spengler, founder of Frederick Fox, a recruiting firm specializing in placing top-tier finance and accounting talent. They discuss what employers are looking for in FP&A professionals and the growing demand for technical skills such as Power BI, Tableau, and SQL. William sha…
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Send us a text In this episode of the Private Practice Survival Guide Podcast, we explore the differences between hiring a remote employee versus a virtual assistant. We discuss when each role makes the most sense depending on your practice’s needs. Brandon explains cost, oversight, and long-term scalability factors in making this decision. Brandon…
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Daniel and Chris sit with Citadel AI’s Rick Kobayashi and Kenny Song and unpack AI safety and security challenges in the generative AI era. They compare Japan’s approach to AI adoption with the US’s, and explore the implications of real-world failures in AI systems, along with strategies for AI monitoring and evaluation. Featuring: Rick Kobayashi –…
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When the walls feel tighter than ever, that crossroads of deciding to scale, sell, or stay is real - and confusing. In this episode, we unpack the deeply personal, strategic, and emotional decision every practice owner faces: whether to scale therapy, sell, or stay - and how aligned practice management can help you make the right call for your life…
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