Best Private Practice Automation Podcasts (2025)

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The Clinician Holiday Reset Series Part I: Rest 32:39

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2h ago32:39

32:39

Burnout doesn’t always mean you need more rest. Sometimes it means your nervous system is asking for a different rhythm—or even a different container for your work. In this special three part holiday series of Off the Chair, Dr. Colleen Long dives into the science of nervous system regulation, winter hibernation, and why clinicians feel more deplet…

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CBP 293: How to Create a Strategic Business Plan for the New Year and Level Up Your Cash Practice 15:27

2h ago15:27

15:27

As the year winds down, most practice owners feel the pull to "look back" and "plan ahead." But too often, that process turns into either a surface-level glance at revenue—or an overwhelming spiral of things you should have done better. That's not helpful. And it's not how you build a practice that actually supports the life you want. In this week'…

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Beyond chatbots: Agents that tackle your SOPs 45:53

6d ago45:53

45:53

As AI reshapes the workplace, employees and leaders face questions about meaningful work, automation, and human impact. In this episode, Jason Beutler, CEO of RoboSource, shares how companies can rethink workflows, integrate AI in accessible ways, and empower employees without fear. The discussion covers leveraging AI to handle routine tasks (SOPs …

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[Growth] The Importance of Tracking Data, Using KPIs, and Having Accountability in Your Practice 22:40

6h ago22:40

22:40

Meagan Staab is the Director of Client Support and Insights at Cleinman Performance Partners, a company that delivers business consulting and data-driven solutions for eye care practices. Under her leadership, Cleinman has developed benchmarking systems and client portals that help practices track 32 key performance indicators, with clients who eng…

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Redefining Success: A Therapist's Path to Peace with Sarah Olson 1:35:08

7d ago1:35:08

1:35:08

Burned out, questioning everything, and wondering if you’re allowed to want something different from your work and your life? This episode is for therapists, group practice owners, and mental health leaders who have hit a wall and know they cannot go back to “business as usual.” In this conversation, Sarah Olson opens up about slamming into burnout…

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CBP 292: How to Turn Any Entry Service Into a Full Plan of Care 9:56

1d ago9:56

9:56

A lot of Cash-Pay practices are doing something very smart right now. They're using entry-point services to get new customers in the door… things like specialty services and modalities (like shockwave therapy, red light sauna, etc), performance-based training, etc. And it works… Ads convert. Promotions fill schedules. New Patients and Revenue comes…

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The AI engineer skills gap 45:33

13d ago45:33

45:33

Chris and Daniel talk with returning guest, Ramin Mohammadi, about how those seeking to get into AI Engineer/ Data Science jobs are expected to come in a mid level engineers (not entry level). They explore this growing gap along with what should (or could) be done in academia to focus on real world skills vs. theoretical knowledge. Featuring: Ramin…

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[Growth] Why You Should Consider Doctor-Driven Dispensing in Your Practice 16:24

13d ago16:24

16:24

Michelle Kelley is the Director of Ophthalmic Materials and Services and a licensed dispensing optician at the Southern College of Optometry, a leading institution for optometric education in the US. Under her leadership, the college dispenses over 20,000 frames annually and trains future optometrists in best practices for optical management, inclu…

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Autopsy of a Practice Part III: Your Not Broken, The Game is Rigged 52:09

14d ago52:09

52:09

Burned out, morally injured, and wondering if you’re the problem? Good news and bad news: it's not you, it's the system. This episode is for clinicians, group practice owners, and mental health leaders who feel trapped between their ethics, insurance demands, and the crushing weight of “doing it all.” In this conversation, we unpack the evolving ch…

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CBP 291: How One Practice Owner Built a Multi-Location, 7-Figure Practice by Mastering an Underserved Niche 47:33

8d ago47:33

47:33

When most clinicians think about scaling, they picture working more hours, taking on more risk, or grinding harder than ever. Jonathan Parr took the opposite path. He built a multi-location, seven-figure, cash-based practice by focusing on a niche most practice owners avoid… and by building systems that made growth predictable instead of overwhelmi…

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[Growth] How Your Online Presence and Automations Improve Patient Loyalty and Sales 19:50

10d ago19:50

19:50

Dylan Cunningham is the Head of Growth at Otto, an e-commerce and patient engagement platform that helps independent eyecare clinics thrive in the digital age by streamlining contact lens sales and automating patient communication. Under Dylan's leadership, Otto has enabled practices to compete with industry giants by implementing seamless online o…

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Technical advances in document understanding 49:18

21d ago49:18

49:18

Chris and Daniel unpack how AI-driven document processing has rapidly evolved well beyond traditional OCR with many technical advances that fly under the radar. They explore the progression from document structure models to language-vision models, all the way to the newest innovations like Deepseek-OCR. The discussion highlights the pros and cons o…

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Trailblazer Series: Transforming Leadership in Group Practices with Julianne Guinasso & Poonam Natha 52:44

21d ago52:44

52:44

In this conversation, the hosts discuss the challenges of leadership in group practices, emphasizing the importance of trauma-informed leadership and building a culture of trust. Dr. Colleen Long introduces Poonam and Julianne from Level Up Leaders, who share their journey from clinicians to leadership consultants. The discussion covers the signifi…

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Chris on AI, autonomous swarming, home automation and Rust! 1:37:09

27d ago1:37:09

1:37:09

This episode is a special crossover between the Practical AI podcast and The Changelog podcast. Chris was recently invited by longtime friends Jerod Santo and Adam Stacoviak, cohosts of The Changelog, to join them on the show. They discuss AI, drones, robotics, swarming technology, and the rise of high-performance edge computing with Rust. Chris po…

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[Growth] Stocked Right: The Training Guide to Better Board Management 39:14

27d ago39:14

39:14

Michelle Kelley is the Director of Ophthalmic Materials and Services and a licensed dispensing optician at the Southern College of Optometry, a leading institution for optometric education in the US. Under her leadership, the college dispenses over 20,000 frames annually and trains future optometrists in best practices for optical management, inclu…

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CBP 290: The Hidden Trend Costing You Patients — and How to Get Them Back 12:11

1M ago12:11

12:11

As insurance companies steadily cut Out-of-Network benefits and reimbursement, many Cash-Based practices are really feeling the impact. Patients who once received 40–50% back from self-claims suddenly get zero, and some respond with: "I just can't afford this anymore. I need to use my insurance." It's frustrating. It feels out of your control. And …

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Beyond note-taking with Fireflies 48:59

1M ago48:59

48:59

Fireflies CEO, Krish Ramineni shares how the company is transforming AI-powered note-taking into a deeper layer of knowledge automation. He breaks down the technology behind real-time functionality like Live Assist, the user behavior patterns driving product evolution, and how Fireflies is innovating far beyond meetings. Krish also shares insights …

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The Strategy-First Approach To Rebranding Your Business With Kehna Kelly 12:09

1M ago12:09

12:09

Kehna Kelly is the Team Lead of Creative Services at POD Marketing, a company specializing in innovative branding and marketing solutions for businesses in the eye care industry. With over 10 years of experience in branding and design, Kehna has led creative strategy for brands such as POD Marketing, Free Smile Shop Dental Marketing, and recently s…

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Autopsy of a Practice: How Scarcity Mentality and Fear-Based Decisions Took Down a Seven-Figure Clinic [Part 1] 46:28

1M ago46:28

46:28

WATCH THE FULL VIDEO EPISODE HERE! This one is personal. In part one of our deepest dive yet, we begin the autopsy of a seven-figure practice that rose fast, broke even faster, and exposed what happens when the realities of a broken mental health system collide with raw human limits. This is not a business teardown. It is a confession, a reckoning,…

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CBP 289: How to Rise Above Cash-Based Competition 9:20

1M ago9:20

9:20

Competition in the Cash-Based PT world is rising—fast. If it feels like new Private-Pay practices are popping up every month in your area, you're not imagining it. Clinicians are leaving insurance jobs, jumping Out-of-Network, and launching Cash-Based practices at the fastest rate we've ever seen. So here's an inconvenient truth: Longer, One-on-one…

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Autonomous Vehicle Research at Waymo 52:08

1M ago52:08

52:08

Waymo’s VP of Research, Drago Anguelov, joins Practical AI to explore how advances in autonomy, vision models, and large-scale testing are shaping the future of driverless technology. The conversation dives into the dual challenges of building an onboard driver and testing that driver (via large scale simulation). Drago also gives us an update on w…

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[Marketing] Search Engine Optimization: What Really Matters 24:44

1M ago24:44

24:44

Claire Laurie is the Team Lead of SEO at Marketing4ECPs, a company that specializes in developing and executing digital marketing strategies for eye care professionals. Over the past four years, Claire has helped numerous practices increase their online visibility and attract more patients, contributing to the company's impressive reputation in the…

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Trailblazer Series - From Burnout to Balance: The Clinician’s Path to Freedom, Impact, & Legacy with Gordon Brewer 42:33

1M ago42:33

42:33

WATCH THE FULL VIDEO EPISODE HERE! What happens when you finally pause long enough to ask, “Is this really the life I built my practice for?” In this conversation with Gordon Brewer, LMFT, founder of The Practice of Therapy Podcast, Kingsport Counseling Associates, and PsychCraft Network, we explore what it means to move from burnout to balance thr…

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Are we in an AI bubble? 49:41

1M ago49:41

49:41

Dan and Chris unpack whether today’s surge in AI deployment across enterprise workflows, manufacturing, healthcare, and scientific research signals a lasting transformation or an overhyped bubble. Drawing parallels to the dot-com era, they explore how technology integration is reshaping industries, affecting jobs, and even influencing human cogniti…

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[Transitions] The Basics of Planning Your Exit From Optometry 28:36

2M ago28:36

28:36

Al Cleinman is the Founder of Cleinman Performance Partners, a leading consulting firm that has served as optometry's trusted business advisor for over 35 years, specializing in practice transitions, growth strategies, and innovative solutions for eye care professionals. Under Al’s leadership, the firm has helped hundreds of optometry practices nav…

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Trailblazer Series: How Shalene Kite Rebuilt Her DBT Practice and Redefined Clinician Burnout 52:46

2M ago52:46

52:46

WATCH THE FULL VIDEO EPISODE HERE! In this episode of Off the Chair, host Dr. Colleen Long sits down with Shalene Kite, LPC, DBT LBC, RYT, founder of DBT of South Jersey and Rebel Mente, to talk about how she transformed her DBT practice into a thriving business that challenges clinician burnout and empowers therapists to build freedom through alig…

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CBP 288: Recurring Cash-Pay Revenue in Private Practice – How to Get Yeses to your Maintenance Memberships 17:48

2M ago17:48

17:48

By Dr. Jarod Carter

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While loops with tool calls 44:45

2M ago44:45

44:45

Dan and Chris sit down (again) with Jared Zoneraich, co-founder and CEO of PromptLayer, to discuss how prompt engineering has evolved into context engineering (and while loops with tool calls). Jared shares insights on building flexible AI applications, managing tool calls, testing and versioning prompts, and empowering both technical and non-techn…

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[Growth] From Science to Sales - Educating Patients on Treatment Plans 33:35

2M ago33:35

33:35

Kimberly Friedman, OD FAAO, is an optometric physician and serves as Vice President of Education and Scientific Affairs at PRN Vision Group, a company that provides evidence-based omega-based nutraceuticals and ocular health products to support eye care professionals and patients worldwide. Under her medical education leadership, PRN Vision Group a…

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AI, Automation Examples & Etsy Empires — AI Tech That Gets You Off the Chair (and Back Your Time) 47:25

2M ago47:25

47:25

If you’ve ever caught yourself thinking, “There’s got to be a smarter way to run this practice,” this episode is for you. Dr. Colleen Long takes you behind the scenes of AI automation examples and tools that are helping the modern therapist finally reclaim time without sacrificing quality, connection, or creativity. From real-world AI for clinician…

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CBP 287: The Riches in Cash-Based Niches 32:45

2M ago32:45

32:45

If you've ever wondered whether niching down could really accelerate your practice growth, this episode is your answer. I sat down with longtime Mastermind member Danielle Vernon, founder of Scolio Austin, to talk about how she built a thriving Cash-Based practice around a single, underserved niche—and turned it into a referral-generating machine. …

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Tiny Recursive Networks 48:23

2M ago48:23

48:23

In this fully connected episode, Daniel and Chris explore the emerging concept of tiny recursive networks introduced by Samsung AI, contrasting them with large transformer based models. They explore how these small models tackle reasoning tasks with fewer parameters, less data, and iterative refinement, matching the giants on specific problems. The…

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[Ownership] What To Consider When Insuring Your Practice 25:35

2M ago25:35

25:35

Andrew Davis is a Commercial Placement Broker and Account Manager at Wilson M. Beck Insurance Services Alberta, a boutique insurance brokerage specializing in customized insurance solutions for commercial clients across Canada. He brings extensive experience in policy placement, risk management, and client service, with a growing focus on supportin…

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Halloween: Spooky Finances Edition with Lori Atwood, CFP 41:25

2M ago41:25

41:25

Therapists talk about everything except money, and that cost could be leaving you with money anxiety. Too many therapists feel financially drained even while helping others heal. The truth is, avoiding your numbers only fuels money anxiety and keeps you from the financial empowerment you deserve. In this Halloween: Spooky Finances Edition with Lori…

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CBP 286: Lesser-Known Rules on Medicare and Cash Pay PT 6:51

2M ago6:51

6:51

If you treat (or plan to treat) Medicare beneficiaries in a Cash-Based model, this week's short but crucial podcast episode is for you. There's a lot of confusion about about the topic as a whole, and even more confusion when it comes to allowing or not allowing self-claims in the scenarios of: "Medicare as a secondary" Medicare as primary, but hav…

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Dealing with increasingly complicated agents 54:56

2M ago54:56

54:56

As AI systems move from simple chatbots to complex agentic workflows, new security risks emerge. In this episode, Donato Capitella unpacks how increasingly complicated architectures are making agents fragile and vulnerable. These agents can be exploited through prompt injection, data exfiltration, and tool misuse. Donato shares stories from real-wo…

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[Marketing] Digital, Traditional, and Best Practices for Marketing in Optometry 25:17

2M ago25:17

25:17

Kate Virzi is the Director of Sales & Client Success at Marketing4ECPs, a digital marketing agency that helps eye care professionals grow their practices. With over 15 years of experience in sales, advertising, and client strategy, Kate has extensive expertise in helping businesses grow. She leads initiatives focused on driving patient acquisition,…

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The Healer’s Exit Plan: Identity, Legacy & What Comes After the Chair 1:00:06

2M ago1:00:06

1:00:06

What if leaving the char wasn’t the end of your career, but the beginning of your healing? If you’ve ever felt torn between ambition and exhaustion, this conversation is for you. In this raw and unfiltered episode, we sit down with Gabrielle Juliano Vilani, a licensed clinical social worker who built and sold a seven-figure group practice, only to …

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CBP 285: The Only Patient-Producing Approach That Never Stops Working 11:28

2M ago11:28

11:28

Most social-media tactics come and go. The algorithm changes, trends fade, and what worked three months ago might be dead today. That's why I rarely create public content about social-media marketing—because most of it isn't evergreen. But in this episode, I share the one approach that always works to generate real patients, no matter the year, the…

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The impact of AI on the workforce: A state-level case study 44:04

3M ago44:04

44:04

Daniel sits down with Chelsea Linder, VP of Innovation and Entrepreneurship at TechPoint, to explore the what AI innovation and impact look like on the ground. They discuss Chelsea's journey from the VC world into economic development/ innovation, the growth of an AI innovation network in Indiana (funded by the SBA), lessons learned from fostering …

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Marketing Dry Eye Equipment & Treatments in Your Practice With Dennis Evans Jr. 25:16

3M ago25:16

25:16

Dennis Evans Jr. is the Director of Professional Relations at DryEye Rescue, a company that helps eye care providers expand their dry eye services and supply doctor-recommended products. He leads provider development and practice implementation initiatives to support doctors in boosting patient compliance and revenue. Under his guidance, DryEye Res…

3M ago58:14

58:14

Feeling fried, curious about therapist retreats, or secretly dreaming of side hustles for therapists that will actually restore you? We get it - and we made this episode for clinicians who want rest and revenue without the shame spiral. We sit with Amy Johnston, founder of The Exhale Collective, to unpack how a practicing clinician builds therapist…