Best Gettingthingsdone Podcasts (2025)

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The Flexible Path to Happiness and Productivity 8:56

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5h ago8:56

8:56

When life keeps changing, should your productivity system stay the same? In this encore episode, we share how rigid routines can start to hold you back once your priorities evolve — whether that's starting a new job, building a relationship, or entering a completely new season of life. Discover how to plan with flexibility, stay anchored to your lo…

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Ep. 336: Slice of GTD Life with Prachi 43:28

13m ago43:28

43:28

Prachi has an inspiring success story, based on applying the GTD methodology. She began her studies in engineering, and moved on to create a citizen-led movement to mitigate climate change. She exemplifies the value of externalizing visions, goals, and objectives. In addition to a list of projects, she has a values list that she reviews regularly t…

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Build a Second Brain: Tiago Forte's Playbook for Clarity and Productivity (TPS586) 50:42

1h ago50:42

50:42

How much valuable knowledge slips through the cracks of your busy day? What are the ideas you jot down, forget, and never act on? Tiago Forte believes the key to unlocking your full potential isn't doing more, it's organizing what you already know. As the creator of the "Building a Second Brain" method, Tiago has helped thousands of people transfor…

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Reset Your Day: Simple Strategies to Beat Overwhelm 8:58

1d ago8:58

8:58

Feeling overwhelmed? Discover how 'reset days' can transform your productivity. Learn Thanh's practical strategies, including brain dumps for clarity, guided meditation for mental calm, and setting hard stops to prevent burnout. Reclaim control and get back on track with these actionable tips. Try Gusto today at gusto.com/TPS, and get 3 months free…

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Ep. 335: Context-based Lists 34:29

8d ago34:29

34:29

Our most recent Office Hour has another engaging discussion of GTD and productivity. We shared "ah ha" moments about context-based lists and making the weekly review easier. We considered how much the higher horizons need to be detailed out (or not). And we had plenty of tool talk about Google apps, Nirvana, Todoist, paper, and the search for a per…

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Apps & Tools We Can't Live Without (TPS585) 48:33

3d ago48:33

48:33

Discover the essential apps and tools that truly boost productivity without adding digital clutter. In this episode, we share our must-have software and hardware, from text expanders and note-taking systems like Notion and Apple Notes, to the latest AI tools like ChatGPT and Gemini, and even quality equipment. Learn how to choose wisely, integrate …

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Beyond Basics: Advanced TEA Framework Strategies 8:38

14d ago8:38

8:38

Ready to level up your productivity? This Wisdom Wednesday, we're diving deep into advanced strategies for the TEA Framework—Time, Energy, and Attention. Discover how to use theme-based focus, align tasks with your natural energy, and leverage constraints to eliminate busywork. Learn how continuous review can transform your productivity, helping yo…

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Ep. 334: Working with People Who Don't GTD 42:04

8d ago42:04

42:04

In our most recent Office Hour, we discussed how to work with others who don't practice GTD, and how to influence them to work more productively. We also went into some detail on ways to succeed with consistent reviews of your system at various time intervals. You can watch a video version of this Office Hour from February 2025 at GTD Connect®. -- …

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Aligned to Thrive: How Your Posture Can Supercharge Your Productivity and Eliminate Pain w/ Rick Mathes (TPS584) 52:57

21d ago52:57

52:57

Ever notice how sitting a little taller instantly makes you feel more alert and confident? There's real science behind that. Your posture isn't just about how you look — it directly affects your energy, focus, and productivity. When your body is misaligned, it's not just your back that suffers; your brain does too. In this encore episode, Thanh sit…

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The Fastest Way Out of a Productivity Rut 9:08

16d ago9:08

9:08

Ever feel like you're spinning your wheels–working hard but somehow not moving forward? That's the telltale sign of a productivity rut. It happens to everyone, even the most organized among us. When your motivation dips, your to-do list turns into a wall of red, and every task feels heavier than it should, it's time for a reset. In this encore epis…

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Ep. 333: Super Lists for You 34:54

21d ago34:54

34:54

What makes a super list for you? Your super list will be the opposite of what David Allen calls an "amorphous blob of undoability." We will look at sample lists of projects, next actions, and waiting for items to improve clarity. You'll learn specific ways to make your lists easier to review, and draw you into the doing. The Q&A included keen quest…

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Advanced TEA Framework Tips: Beyond the Basics (TPS583) 37:09

18d ago37:09

37:09

This episode of The Productivity Show dives deep into advanced strategies for mastering the TEA (Time, Energy, Attention) Framework. We'll go beyond basic productivity tips, exploring how to leverage time tracking for deep insights, implement the 30/30 rule to eliminate fake work, conduct energy audits to banish "vampires," and use progressive focu…

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Who's in Your Corner? How Support Systems Drive Real Results 9:43

22d ago9:43

9:43

Who helps you stay on track when things stop going according to plan? Even the most disciplined, self-reliant people hit moments when motivation fades or decisions feel heavier than usual. That's where your support system steps in — the friends, mentors, and peers who offer perspective, accountability, and the occasional tough love that keeps you m…

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Ep. 332: Praise for the Last Minute 7:28

22d ago7:28

7:28

David Allen talks about how the last minute may be the best time to do something, but it requires two things. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up…

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Reset Days: Your Strategy to Overcome Overwhelm (TPS582) 45:04

25d ago45:04

45:04

Feeling swamped and stuck? In this episode, we dive deep into the concept of "Reset Days", a powerful strategy to conquer overwhelm and get back on track. Discover practical techniques, from mental and emotional resets to tactical workload management, that will help you regain control, boost your productivity, and find your flow again. Learn how to…

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Burnout: The Wake-Up Call You Can't Ignore 10:53

1M ago10:53

10:53

Have you ever hit a point where even your morning coffee–or in this case, matcha latte–can't spark motivation? When every small task feels heavy, and you start detaching from the work, people, and routines you once loved? That creeping sense of exhaustion isn't laziness–it's burnout knocking at your door. In this encore episode, we discuss hitting …

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Ep. 331: Exploration of GTD for Educators 40:20

1M ago40:20

40:20

Join us for a discussion of how two educators apply the GTD methodology. Erik Johnson teaches high school in Chicago, and David Drake is a professor of microbiology at the University of Iowa. They both have a passion for teaching, and have adapted GTD make their busy profession easier to manage. You can listen to the entire conversation from August…

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Focus, Flow, and the ADHD Advantage w/ Alan P. Brown (TPS581) 45:21

1M ago45:21

45:21

Ever wonder why some of your best ideas come when your mind refuses to sit still? Productivity coach and author Alan P. Brown argues that ADHD isn't just a challenge; it can be a hidden advantage when you learn how to harness it. From understanding how your brain truly works to mastering evidence-based "brain scaffolding" and simple focus hacks, Al…

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Ep. 330: GTD and AI 43:31

1M ago43:31

43:31

Deb Smith-Hemphill talks about how to approach using AI with GTD. First she gives an overview of four types of AI. Then she considers how we can use AI more effectively, while staying aware of its limitations. Deb also details how we can get more out of AI by learning how to prompt it better. You can watch the entire conversation from August 2025 a…

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Resilience in Action: Turning Adversity Into Productivity 10:47

1M ago10:47

10:47

Have you ever faced a challenge so overwhelming that it threatened to derail your focus, your goals, and even your sense of direction? Adversity strikes all of us, often when we least expect it. But what separates those who crumble under pressure from those who come out stronger is not luck, it's resilience. In this encore episode, you'll discover …

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Meal Planning Tips That Save Time Every Single Week (TPS580) 39:42

1M ago39:42

39:42

How much time do you really spend thinking about what to eat, cooking, and cleaning up? For most people, it adds up to more than 10 hours a week — time that could be used for work, family, or simply recharging. The problem is that when your energy is low, the easiest option becomes takeout or delivery, and those choices usually don't align with you…

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Ep. 329: Slice of GTD Life with Drew Domkus 35:59

2M ago35:59

35:59

We did a live Slice of GTD Life Interview with Drew Domkus, saving time at the end for Q&A from webinar attendees. Drew does audio/video production, social media management, and podcasting. His work as a podcaster led to his induction into the Academy of Podcasters Hall of Fame in 2016. Although his work is in the digital world, he reveals that he …

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Stop at Enough: Productivity the Japanese Way 9:25

2M ago9:25

9:25

Have you ever noticed how chasing that last bit of effort often leaves you more drained than accomplished? The Japanese principle of Hara Hachi Bu — traditionally about eating until you're 80% full — offers a refreshing perspective not just for the dinner table, but for how we approach our work and daily lives. By learning when to pause, you create…

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How to Be More Creative and Productive at the Same Time (TPS579) 37:47

2M ago37:47

37:47

This episode of The Productivity Show dives deep into the art of balancing creativity and productivity. We'll explore how to integrate these seemingly opposing forces, focusing on self-awareness, energy management, and sustainable systems. Discover how to achieve both your creative aspirations and your productivity goals simultaneously, without sac…

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Ep. 328: GTD List Manager with Emacs 55:55

2M ago55:55

55:55

You may have heard of a text editor called Emacs, which has been around for a long time. This is your chance to hear how Matt has used it to create a GTD list manager. He talks about how he got into GTD, and goes into plenty of detail about the system he has developed, through many iterations, using Emacs. You can watch the entire conversation from…

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How to Stay Productive When Life Feels Like a Storm 11:42

2M ago11:42

11:42

When life feels like it's coming at you from all directions – work pressures, personal challenges, even health or financial stress – how do you keep moving forward without losing yourself in the chaos? In this encore episode, you'll learn the small but powerful steps that can make all the difference. If you've ever felt like you're spinning in the …

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Who's In Your Five? (And Why It Matters) (TPS578) 56:43

2M ago56:43

56:43

Who's shaping the way you think, act, and grow? We've all heard the saying that you're the average of the five people you spend the most time with, but few of us stop to consider what that really means for our goals, habits, and future. In this encore episode, we'll explore how your circle directly influences your time, energy, and attention, and w…

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Ep. 327: Slice of GTD Life with Bryan 38:55

2M ago38:55

38:55

Bryan has been at the GTD game for years. He talks about his journey from early implementation to refinement over time. He also shows his tool of choice in generous detail. An avid practitioner of Getting Things Done, Bryan is also an Atlassian Certified Expert, SAFe Practice Consultant, and ITIL Strategist.…

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10 Minutes to Take Control of Your Day 4:14

2M ago4:14

4:14

What's the simplest change you can make to feel more in control, less stressed, and more productive, without overhauling your entire routine? The answer might surprise you: a quick, 10-minute daily check-in. This small but powerful habit helps you cut through the noise, set priorities that actually matter, and stop the endless game of catch-up that…

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How to Make Time for Hobbies (Even When You're Busy) (TPS577) 42:47

2M ago42:47

42:47

Feeling like you never have time for your hobbies? In this episode, Thanh and Brooks dive into practical strategies for busy professionals to reclaim their personal time. Discover the crucial mindset shift from "finding" to "making" time, learn tactical approaches like weekly planning and calendar triage, and explore how to design your lifestyle fo…

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Daily Targets: Simple Steps to Skyrocket Focus 3:09

2M ago3:09

3:09

How many times have you wrapped up a workday feeling busy, yet unsure if you actually achieved anything that mattered? That nagging feeling of motion without progress is more common than you think, but it doesn't have to be. The key lies in focusing on one simple yet powerful idea: your Daily Target. In this encore episode, you'll discover how choo…

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Ep. 326: Complete Projects Inventory 1:05:17

2M ago1:05:17

1:05:17

This webinar recording will assist you in developing a current, complete, accurate, and clear inventory of all your projects -- the outcomes you are committed to finish within the next 12 months. To watch the entire webinar from July 2025, please visit GTD Connect. -- This audio is one of many available at GTD Connect, a learning space and communit…

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The Art of Balancing Short-Term Wins and Long-Term Productivity (TPS576) 40:01

2M ago40:01

40:01

Are you constantly chasing quick productivity hacks, only to find yourself burned out or back where you started? In this episode, Thanh and Brooks dive into the essential art of balancing immediate productivity wins with sustainable, long-term strategies that actually work. Discover how investing in quality tools, embracing consistency over constan…

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Build Your Productivity Foundation With the 3 Essentials 7:52

3M ago7:52

7:52

What's the quickest way to cut through the noise of thousands of productivity apps and actually get results? Instead of juggling endless tools, there are just three essentials you need to build a rock-solid foundation for getting things done. Master these, and you'll instantly be ahead of the curve. In this encore episode, you'll discover which thr…

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Ep. 325: Your Projects – What to Know When 37:51

2M ago37:51

37:51

What do you need to know, and when, to stay on top of your projects from start to finish? This webinar examines how you define and list your projects, how you track what's necessary for completion, and the rhythm for reviewing that assures you are in relaxed control.

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5 Tips to Master the 12 Week Year (TPS575) 38:55

3M ago38:55

38:55

Does this sound familiar? You set big goals with the best of intentions, only to find yourself months later wondering why so little has actually moved forward. The truth is, the problem usually isn't your planning–it's your execution. That's where the 12 Week Year framework comes in. By shrinking your focus from twelve months to just twelve weeks, …

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Why Most People Fail at GTD (And How to Fix It) 5:36

3M ago5:36

5:36

Why does the "weekly review" trip up even the most dedicated productivity enthusiasts? You capture tasks, you plan projects, you get things done, yet somehow this one step always slips through the cracks. The truth is, without a consistent review, your system quietly breaks down, leaving you reactive instead of intentional. In this encore episode, …

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Ep. 324: Slice of GTD Life with Pascal Reischl 34:13

3M ago34:13

34:13

Pascal Reischl is a certified GTD trainer in Austria. He will tell you that he has always been interested in technology. Naturally our discussion about his journey with GTD involves plenty of tech talk. But especially when working with people who are new to GTD, he doesn't push for feature-laden applications. Instead, he says "Start with what you a…

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20 Tweaks A Week (TPS574) 54:50

3M ago54:50

54:50

Discover how small, consistent changes can lead to significant improvements in your productivity, efficiency, and free time. In this episode, Thanh and Brooks share 20 practical examples of "one tweak a week" strategies, covering everything from adopting new tools and optimizing habits to leveraging AI prompts. Learn how simple shifts can eliminate…

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Losing Momentum? Here's the Fix 4:01

3M ago4:01

4:01

Ever set a goal, feel unstoppable at first, and then watch your progress fizzle out? You start strong, you're doing all the right things, and then one small setback snowballs into weeks (or months) off track. It's frustrating, and it's the silent killer of so many great intentions. The truth is, most people don't lose momentum because they're lazy …

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Ep. 323: Horizontal and Vertical Control 28:15

3M ago28:15

28:15

You need to control commitments, projects, and actions in two ways--horizontally and vertically. Horizontal control maintains coherence across all the activities in which you are involved. Vertical control, in contrast, manages thinking, development, and coordination of individual topics and projects. In this webinar recording, Ana Maria Gonzalez t…

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Personal Knowledge Management Revisited: How AI is Changing the Game (TPS573) 45:16

3M ago45:16

45:16

Discover how AI is revolutionizing Personal Knowledge Management (PKM). Join Thanh and Brooks as they discuss their evolving PKM systems, exploring new AI-first tools, the future of Evernote, and the impressive AI capabilities within Obsidian. Learn when to embrace new AI tools and when to stick with proven systems for maximum productivity. Sign up…

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Ep. 322: Long Lists 39:54

3M ago39:54

39:54

This is the recording of our Long Lists webinar. We had a lively discussion about how lists get to be long, how long they "should" be, what lists to review when, and how to narrow your focus on any given day.

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Weekly Planning When You Wear Many Hats: Strategies for Juggling Multiple Roles (TPS572) 45:21

3M ago45:21

45:21

Feeling overwhelmed by multiple roles and responsibilities? This episode dives into practical weekly planning strategies designed for busy professionals and entrepreneurs. Discover how to simplify your approach, prioritize ruthlessly, and optimize your energy to get important things done without sacrificing your well-being. Learn to leverage constr…

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The 10 Before 10 Strategy To Avoid Procrastination 4:05

3M ago4:05

4:05

Start your day with momentum using the "10 Before 10" tactic. In this Wisdom Wednesday episode, you'll learn how doing 10 minutes of small wins before 10 AM can create mental clarity, build confidence, and give you a head start on the rest of the day. This episode is brought to you by 25X Productivity Coaching – double your personal productivity, b…

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Turn Your Voice Memos Into Tasks (Without Lifting a Finger) 8:30

4M ago8:30

8:30

Got a great idea or reminder in your head? Don't lose it. In this Wisdom Wednesday episode, you'll learn a simple voice-first workflow that captures your thoughts instantly and turns them into tasks without needing to sit down at your desk. Life insurance is never cheaper than it is today. Get the right life insurance for YOU, for LESS, and save mo…

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Ep 321: GTD App Design 35:32

3M ago35:32

35:32

Creator of the second-best productivity tool for GTD, Eric Mack is grounded in GTD and knowledge management. David Allen and John Forrister recently talked with Eric about his five principles of productivity software design, in the hope that it might inspire future designers to incorporate some of these principles into their applications.…

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Inside Our Pockets: The Everyday-Carry Gear Fueling Our Productivity (TPS572) 39:40

4M ago39:40

39:40

Ever wonder what a productivity pro and a tech workflow wizard actually carry every day? Thanh Pham and Brooks Duncan unzip their bags, empty their pockets, and compare the tools that keep them moving. Listen for lightning-round reveals, real-world stories and a friendly roast of each other's gear choices. Life insurance is never cheaper than it is…

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The Sleep Rule That Changed My Mornings & Energy Levels 5:05

4M ago5:05

5:05

Sleep doesn't start when you hit the pillow…it starts hours before. In this Wisdom Wednesday episode, Thanh shares a simple sleep formula (10-3-2-1-0) that helps you wind down, fall asleep faster, and wake up with more energy. This episode is brought to you by AI Workshop Live – save hours a week, make better decisions, and finally get AI working f…

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Ep. 320: GTD Live pt. 1 29:55

4M ago29:55

29:55

GTD Live is the audio version of David Allen's complete two-day seminar that brings you the powerful principles of Getting Things Done, including the Mastering Workflow, Managing Projects & Priorities models. Recorded live, this will give you a great hands-on experience with the GTD® approach, at your own pace. If you'd like to purchase the complet…