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Managing your backup methods
Manage episode 499666620 series 2467744
Content provided by The PodTalk Network. All podcast content including episodes, graphics, and podcast descriptions are uploaded and provided directly by The PodTalk Network or their podcast platform partner. If you believe someone is using your copyrighted work without your permission, you can follow the process outlined here https://podcastplayer.com/legal.
Just in time for the start of the semester, Marty and Eric talk about ways you can organize and manage your document backups
The Simple Backup Plan (3-2-1)
Rule: 3 copies, 2 types of storage, 1 off-site.
Step-by-step (7 steps)
Make a home base: Create folders: Teaching, Research, Service, Admin.
Turn on encryption: FileVault (Mac) / BitLocker (Win).
Cloud copy (off-site): Save active work inside OneDrive/Google Drive/Box (edu account). Make sure version history is on.
Local versioned copy:
Mac → Time Machine to an external drive/NAS.
Windows → File History/Windows Backup to an external drive/NAS.
Air-gapped copy (optional but great): A second encrypted SSD you plug in weekly, back up, then unplug and keep elsewhere (office/home).
Label & note: Keep a one-page “Backup Map” listing where copies live and how to restore.
Test restore: Once a quarter, restore one random file from each place.
Weekly rhythm (easy to remember)
Daily: Work from your cloud-synced folder.
Weekly (Fri): Plug drive, let Time Machine/File History run; if you have a second SSD, run it, unplug, store off-site.
Quarterly: Do a 5-minute test restore.
Tips that prevent headaches
Compliance first: Use IT/IRB-approved storage for FERPA/PHI/IRB data.
Ransomware safety: Keep one offline copy or use cloud “file lock/immutable” if available.
Email ≠ backup: Export gradebooks/key emails (PDF/CSV) into your term folders.
Name things clearly: 2025-FA COUN62356 Syllabus v03.docx.
Exclude junk: Downloads, caches, node_modules, giant temp files.
Notifications on: Set backup apps to alert on failures.
One-line defaults (pick these if unsure)
Cloud: OneDrive (edu)
Local backup: Time Machine (Mac) / File History (Win)
Extra SSD: 2TB USB-C, encrypted
iDrive
Backblaze
Backblaze.com
Carbonite
Carbonite.com
pCloud
Sync
Sync.com
Crashplan
GoogleOne
one.google.com
OneDrive
https://www.microsoft.com/en-us/microsoft-365/onedrive/online-cloud-storage
Email: [email protected]
Website: ThePodTalk.Net
64 episodes
Share
Manage episode 499666620 series 2467744
Content provided by The PodTalk Network. All podcast content including episodes, graphics, and podcast descriptions are uploaded and provided directly by The PodTalk Network or their podcast platform partner. If you believe someone is using your copyrighted work without your permission, you can follow the process outlined here https://podcastplayer.com/legal.
Just in time for the start of the semester, Marty and Eric talk about ways you can organize and manage your document backups
The Simple Backup Plan (3-2-1)
Rule: 3 copies, 2 types of storage, 1 off-site.
Step-by-step (7 steps)
Make a home base: Create folders: Teaching, Research, Service, Admin.
Turn on encryption: FileVault (Mac) / BitLocker (Win).
Cloud copy (off-site): Save active work inside OneDrive/Google Drive/Box (edu account). Make sure version history is on.
Local versioned copy:
Mac → Time Machine to an external drive/NAS.
Windows → File History/Windows Backup to an external drive/NAS.
Air-gapped copy (optional but great): A second encrypted SSD you plug in weekly, back up, then unplug and keep elsewhere (office/home).
Label & note: Keep a one-page “Backup Map” listing where copies live and how to restore.
Test restore: Once a quarter, restore one random file from each place.
Weekly rhythm (easy to remember)
Daily: Work from your cloud-synced folder.
Weekly (Fri): Plug drive, let Time Machine/File History run; if you have a second SSD, run it, unplug, store off-site.
Quarterly: Do a 5-minute test restore.
Tips that prevent headaches
Compliance first: Use IT/IRB-approved storage for FERPA/PHI/IRB data.
Ransomware safety: Keep one offline copy or use cloud “file lock/immutable” if available.
Email ≠ backup: Export gradebooks/key emails (PDF/CSV) into your term folders.
Name things clearly: 2025-FA COUN62356 Syllabus v03.docx.
Exclude junk: Downloads, caches, node_modules, giant temp files.
Notifications on: Set backup apps to alert on failures.
One-line defaults (pick these if unsure)
Cloud: OneDrive (edu)
Local backup: Time Machine (Mac) / File History (Win)
Extra SSD: 2TB USB-C, encrypted
iDrive
Backblaze
Backblaze.com
Carbonite
Carbonite.com
pCloud
Sync
Sync.com
Crashplan
GoogleOne
one.google.com
OneDrive
https://www.microsoft.com/en-us/microsoft-365/onedrive/online-cloud-storage
Email: [email protected]
Website: ThePodTalk.Net
64 episodes
All episodes
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Similar to The Tech Savvy Professor
Show notes are at https://stevelitchfield.com/sshow/chat.html
…
continue reading
BBC Radio 5 live’s award winning gaming podcast, discussing the world of video games and games culture.
…
continue reading
This is the audio podcast version of Troy Hunt's weekly update video published here: https://www.troyhunt.com/tag/weekly-update/
…
continue reading
Listen to articles handpicked by our editors, and stay updated on top technology news from TechCrunch.
…
continue reading
Wissenschaft und Technik im Kopfhoerer / Science and Engineering in your Headphones
…
continue reading
Africa-focused technology, digital and innovation ecosystem insight and commentary.
…
continue reading
The London School of Economics and Political Science public events podcast series is a platform for thought, ideas and lively debate where you can hear from some of the world's leading thinkers. Listen to more than 200 new episodes every year.
…
continue reading
Player FM - Podcast App
Go offline with the Player FM app!
Go offline with the Player FM app!
