Business expenses are one of the most common areas of confusion for directors. In this episode, Nicola unpacks what you can and can’t claim through your Limited company, and why getting it right matters for both tax efficiency and peace of mind.

You’ll hear about everyday costs that are usually fine to include, the grey areas like travel and meals, and the hidden gems such as trivial benefits and staff event allowances. Nicola also shares practical tips on keeping good records, avoiding common mistakes, and making sure you stay on the right side of HMRC.

If expenses have ever felt overwhelming or unclear, this episode will help you cut through the noise and claim with confidence.

What You’ll Learn:

• The everyday expenses that are typically allowable.
• The difference between valid costs, grey areas, and non-claimable items.
• How to keep clear records and apply the “wholly and exclusively” rule.

Resources & Links:

I’ve written a book that expands on the topics in this podcast and comes with a companion guide. Learn more at www.thenumbersquarter.co.uk/book.

About the Podcast:

The Balanced Business – The Director’s Handbook is a 12‑part podcast series hosted by Bedford‑based Chartered Accountant Nicola Hageman. Designed for UK small business owners and company directors, the podcast explains how to run a Limited company with more clarity, confidence, and control. Each episode covers a practical topic – from choosing your business structure and staying compliant with HMRC to budgeting, VAT, systems, and delegating. The series is based on Nicola’s book and companion guide, available at www.thenumbersquarter.co.uk/book.

About Nicola and The Numbers Quarter:

Nicola Hageman is the founder of The Numbers Quarter, a friendly and approachable accountancy practice based in Bedford. She specialises in helping owner‑managed businesses grow their profits, plan for the future, and reduce stress. Nicola is known for her plain‑speaking advice and passion for aligning personal and business goals.

Connect with Nicola:

• Instagram – www.instagram.com/nicola_hageman
• LinkedIn – www.linkedin.com/in/nicolahageman
• Website – www.thenumbersquarter.co.uk