Best Greg Zelfond Podcasts (2025)

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Running Out of SharePoint Storage? Here’s Where to Put Your Files. 16:59

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5d ago16:59

16:59

Running low on SharePoint storage and not sure what to do next? In this episode, I share practical options for storing files outside of SharePoint — without losing access, security, or control. BLOG REFERENCES Where to store files when you run out of Storage in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? …

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Kanban in Microsoft 365: 4 Easy Ways to Visualize Your Work 10:04

12d ago10:04

10:04

Love Kanban boards? So do I! In this episode, I cover four different ways you can build Kanban-style boards using Microsoft 365 tools like Planner, Lists, and more — so you can manage tasks visually and stay organized. BLOG REFERENCES 4 ways to create Kanban Boards in Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 36…

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When Does Retention Start? 4 Options You Need to Know. 11:02

21d ago11:02

11:02

Not sure when your retention period actually kicks in? In this episode, I walk through the four options Microsoft Purview gives you to define the start of the retention clock — and how each one can impact your compliance strategy. BLOG REFERENCES 4 Options that define the Start of the Retention Period NEED HELP? Want to confidently navigate SharePo…

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Top 5 Loop Components You Should Be Using 11:17

1M ago11:17

11:17

Loop is changing the way we collaborate in Microsoft 365 — and in this episode, I highlight my top 5 favorite Loop components. From task lists to voting tables, find out which ones can save you time and boost productivity across Teams, Outlook, and beyond. BLOG REFERENCES Top 5 Loop Components NEED HELP? Want to confidently navigate SharePoint and …

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Retention’s Over - Now What? 5 Options for Your SharePoint Content. 9:43

1M ago9:43

9:43

What happens to your files after the retention period ends? In this episode, I break down the five options available in Microsoft Purview and SharePoint, so you can decide whether to delete, archive, or do something else entirely with your content. BLOG REFERENCES 5 options at the end of the Retention Period NEED HELP? Want to confidently navigate …

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Admin Units in Microsoft 365: What They Are and Why They Matter 9:23

2M ago9:23

9:23

Ever heard of Admin Units and wondered what they actually do? In this episode, I explain how Admin Units work in Microsoft Entra and Microsoft Purview - and how they can help you better manage permissions and data across your organization. BLOG REFERENCES Admin Units in Microsoft Entra and Microsoft Purview NEED HELP? Want to confidently navigate S…

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Microsoft 365 On the Go: A Quick Guide to Mobile Apps 12:30

2M ago12:30

12:30

Want to stay productive from your phone or tablet? In this episode, I walk you through the key mobile apps available with Microsoft 365 - so you can work smarter, whether you’re at your desk or on the move. BLOG REFERENCES An overview of the Mobile Apps available with Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 36…

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Folders vs. Metadata: Why Mixing Them in SharePoint Can Backfire 12:48

2M ago12:48

12:48

Thinking of using both folders and metadata in the same library? In this episode, I explain why that can cause confusion, mess up search, and make life harder for your users - and what you should do instead. BLOG REFERENCES Why it is not a good idea to mix folders and metadata in the same document library NEED HELP? Want to confidently navigate Sha…

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SharePoint Governance: Key Decisions You Can't Skip 11:18

2M ago11:18

11:18

Thinking about SharePoint governance but not sure where to start? In this episode, I break down the important decisions you need to make when building a governance plan - so your SharePoint environment stays organized, secure, and easy to manage. BLOG REFERENCES Decisions for you to consider when creating a Governance Plan for SharePoint Online NEE…

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Want to Block Downloads? 3 Ways to Protect Files in SharePoint and OneDrive 13:31

3M ago13:31

13:31

Need to stop people from downloading files? In this episode, I cover three different ways you can block downloads in SharePoint and OneDrive - whether you want to tighten security or just control how files are shared. BLOG REFERENCES 3 ways to block download of documents in SharePoint and OneDrive NEED HELP? Want to confidently navigate SharePoint …

1
Preservation Hold Library: The Hidden Hero of SharePoint and OneDrive 13:17

3M ago13:17

13:17

Ever delete a file and wonder why it’s still hanging around? In this episode, I explain how the Preservation Hold Library works in SharePoint and OneDrive—and why it’s so important for compliance, retention, and protecting your data. BLOG REFERENCES How Preservation Hold Library works in SharePoint and OneDrive NEED HELP? Want to confidently naviga…

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Taming the Template Chaos: How to Organize Company Templates in SharePoint 10:55

3M ago10:55

10:55

Got templates all over the place? In this episode, I explain how to properly organize your company templates in SharePoint Online, so your team can easily find and use the right ones without wasting time hunting them down. BLOG REFERENCES How to organize company templates in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and M…

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Build a Better Intranet: SharePoint Homepage Best Practices 29:54

3M ago29:54

29:54

Your SharePoint intranet homepage sets the tone for the whole experience. In this episode, I share key best practices to make sure your homepage is clean, useful, and keeps employees coming back for more. BLOG REFERENCES SharePoint Intranet Homepage Best Practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my re…

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Why SharePoint Training Isn’t Optional 17:54

4M ago17:54

17:54

Think you can skip SharePoint training? Think again! In this episode, I explain why proper training is crucial if you want your SharePoint sites, pages, and web parts to actually be used = and how it can make or break your rollout. BLOG REFERENCES Why SharePoint Training Matters NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? …

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Team Sites Without Groups? Yes, There’s a Reason! 17:37

4M ago17:37

17:37

Ever wondered why you’d create a SharePoint Team Site without a Microsoft 365 Group? In this episode, I break down when and why it actually makes sense. BLOG REFERENCES Why do we need a Team Site without a Group? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academ…

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Sites, Pages & Web Parts: The Core of SharePoint Explained 11:57

4M ago11:57

11:57

New to SharePoint or unsure how Sites, Pages, and Web Parts all fit together? In this episode, I explain how SharePoint sites are structured, what site pages are for, and how web parts bring your content to life BLOG REFERENCES SharePoint Sites, Pages and Web Parts NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my r…

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Tidy Up Your Docs: 4 Smart Ways to Organize Files in SharePoint 25:04

5M ago25:04

25:04

Feeling overwhelmed by messy document libraries? In this episode, I go over four practical ways to organize your documents in SharePoint, so your team can find what they need without digging through chaos. BLOG REFERENCES 4 Ways to organize documents in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my re…

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SharePoint Intranet Tips: Best Practices That Actually Work 23:26

5M ago23:26

23:26

Thinking about building or improving your SharePoint Intranet? In this episode, I share practical best practices to help you create a clean, user-friendly, and effective intranet your team will actually use. BLOG REFERENCES SharePoint Intranet Best Practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped…

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What Are All These Folders? Default & Auto-Created Folders in SharePoint Explained. 9:15

5M ago9:15

9:15

Ever wonder where some of those random folders in SharePoint come from? In this episode, I break down the default and automatically created folders in SharePoint Online, why they show up, what they're for, and which ones you can safely ignore (or not!). BLOG REFERENCES Default and Automatically created folders in SharePoint Online NEED HELP? Want t…

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SharePoint Site Audits: What to Check and Why It Matters 19:46

5M ago19:46

19:46

Doing a SharePoint site audit but not sure what to look for? In this episode, I share the key things you should be checking - like permissions, structure, and design and explain why regular audits help keep your sites clean, secure, and running smoothly. BLOG REFERENCES What to look for during SharePoint Site Audits NEED HELP? Want to confidently n…

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Export Like a Pro: 4 Ways to Get Data Out of Microsoft Lists 8:37

6M ago8:37

8:37

Ever needed to get your data out of Microsoft Lists? In Episode 211, I walk you through four different ways to export your list data, depending on what you need to do with it. BLOG REFERENCES 4 ways to Export a Microsoft List NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microso…

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Shared Channels vs. Separate Sites – What’s Better? 14:23

6M ago14:23

14:23

In Episode 210 of the SharePoint Maven Podcast, I talk about a question I get all the time: Should you set up separate SharePoint sites for your clients, or just use shared channels in Teams? I’ll walk you through the pros and cons of each option and share some tips to help you pick the best setup for working with your clients. BLOG REFERENCES Clie…

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How to Improve SharePoint User Adoption 26:00

6M ago26:00

26:00

I answer an age-old question in this podcast episode - How to Improve SharePoint User Adoption. BLOG REFERENCES How to improve SharePoint User Adoption NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training …

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Why it makes sense to migrate your Intranet to SharePoint 16:06

7M ago16:06

16:06

If you are wondering if an Intranet in SharePoint is a good fit for your organization, let me provide a few arguments in this Episode BLOG REFERENCES Why it makes sense to migrate your Intranet to SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FRE…

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Label Retention vs. Site Retention in SharePoint Online 17:46

7M ago17:46

17:46

In Episode 207 of the SharePoint Maven Podcast, I explain the differences between Label and Site Retention policies in SharePoint and Microsoft Purview. BLOG REFERENCES Label Retention vs. Site Retention in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsof…

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Classic SharePoint vs. Modern SharePoint 16:04

7M ago16:04

16:04

In Episode 206 of the SharePoint Maven Podcast, I go over the differences between Classic and Modern SharePoint. BLOG REFERENCES Classic SharePoint vs. Modern SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resourc…

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The harsh reality about the SharePoint Migration Projects 11:16

7M ago11:16

11:16

Considering a migration to SharePoint? In Episode 205 of the SharePoint Maven Podcast, I share with you the harsh reality of the SharePoint Migration Projects. You don't want to miss this episode. BLOG REFERENCES The harsh reality about the SharePoint Migration Projects NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in…

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4 Out of the Box workflows in SharePoint Online 15:44

8M ago15:44

15:44

In Episode 204 of the SharePoint Maven Podcast, I go over the 4 built-in workflows that exist in SharePoint. No coding skills or Power Automate knowledge is necessary! BLOG REFERENCES 4 ways to create workflows in SharePoint Online Out of the Box NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand S…

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Do you really need 1,000 channels in Teams? 10:30

8M ago10:30

10:30

In Episode 203 of the SharePoint Maven Podcast, I discuss the use cases for 1,000 channels in Microsoft Teams. BLOG REFERENCES Use Case for 1,000 channels in Microsoft Teams NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free res…

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Favorite Files & Folders vs. Add Shortcut to OneDrive 9:18

8M ago9:18

9:18

In Episode 202 of the SharePoint Maven Podcast, I explain the difference between Favorite Files & Folders vs. Add Shortcut to OneDrive. BLOG REFERENCES Favorite Files & Folders vs. Add Shortcut to OneDrive NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE …

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Should you save documents in SharePoint as PDFs to avoid editing? 6:08

8M ago6:08

6:08

In Episode 201 of the SharePoint Maven Podcast, I answer a question about PDFs. Specifically, is it a preferred file format to prevent accidental editing? You might be surprised by the answer! BLOG REFERENCES Should we save our documents in SharePoint as PDFs to avoid editing? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? En…

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How I come up with topics for my blog 11:04

9M ago11:04

11:04

In Episode 200 of the SharePoint Maven Podcast, we celebrate 200 Episodes of the SharePoint Maven podcast! I answer the questions about my blog + share some future plans! BLOG REFERENCES How I come up with topics for my blog posts NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Mi…

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4 Elements of Microsoft Loop 12:00

10M ago12:00

12:00

In Episode 199 of the SharePoint Maven Podcast, I explain four building blocks of the Microsoft Loop application BLOG REFERENCES 4 Elements of Microsoft Loop NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live tra…

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6 Ways to Create a Task in Microsoft 365 12:23

10M ago12:23

12:23

In Episode 198 of the SharePoint Maven Podcast, I share a total of 6 unique ways to create tasks in Microsoft 365. BLOG REFERENCES 6 Ways to Create a Task in Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resou…

1
Share a folder or a whole site in SharePoint? 11:06

1y ago11:06

11:06

In Episode 197 of the SharePoint Maven Podcast, I explain the pros and cons of sharing a folder vs a whole SharePoint Site. BLOG REFERENCES Share a folder or a whole site in SharePoint? Pros and Cons of each method. NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Aca…

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3 ways to remove topics from the Viva Topics Center 8:32

1y ago8:32

8:32

In Episode 196 of the SharePoint Maven Podcast, I explain a few ways to remove topics from the Viva Topics Center. BLOG REFERENCES 3 ways to remove topics from the Viva Topics Center NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to…

1
What is Microsoft Loop? 9:16

1y ago9:16

9:16

In Episode 195 of the SharePoint Maven Podcast, I introduce you to the new application within Microsoft 365: Microsoft Loop. BLOG REFERENCES What is Microsoft Loop? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, l…

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OneDrive Personal vs. OneDrive for Business vs. OneDrive Sync Client 9:54

1y ago9:54

9:54

In Episode 194 of the SharePoint Maven Podcast, I explain the terminology that confuses many: OneDrive Personal vs. OneDrive for Business vs. OneDrive Sync Client. BLOG REFERENCES OneDrive Personal vs. OneDrive for Business vs. OneDrive Sync Client NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand…

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How to edit PDFs in Adobe Acrobat Desktop App from SharePoint and Teams 10:19

1y ago10:19

10:19

In Episode 193 of the SharePoint Maven Podcast, I explain a few ways you can edit PDFs in Adobe Acrobat Desktop App from SharePoint and Teams. BLOG REFERENCES How to edit PDFs in Adobe Acrobat Desktop App from SharePoint and Teams NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Mi…

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Adaptive Scopes in Microsoft Purview 16:45

1y ago16:45

16:45

In Episode 192 of the SharePoint Maven Podcast, I explain the concept of Adaptive Scopes in Microsoft Purview (Compliance Center). BLOG REFERENCES Adaptive Scopes in Microsoft Purview NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access t…

1
SharePoint Pages Design Best Practices 17:35

1y ago17:35

17:35

In Episode 191 of the SharePoint Maven Podcast, I go over the Top 10 SharePoint Pages Design Best Practices. BLOG REFERENCES SharePoint Pages Design Best Practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, li…

1
Add Shortcut to OneDrive vs. Add Shortcut to My Files 10:22

1y ago10:22

10:22

In Episode 190 of the SharePoint Maven Podcast, I explain the difference between Add Shortcut to OneDrive vs. Add Shortcut to My Files. BLOG REFERENCES Add Shortcut to OneDrive vs. Add Shortcut to My Files NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE …

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SharePoint Sites naming convention best practices 15:09

1y ago15:09

15:09

In Episode 189 of the SharePoint Maven Podcast, I go over several best practices for SharePoint Site Names. BLOG REFERENCES SharePoint Sites naming convention best practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free res…

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Why you should never embed document libraries and lists into SharePoint pages 13:19

1+ y ago13:19

13:19

In Episode 188 of the SharePoint Maven Podcast, I explain a few reasons why you should avoid embedding document libraries and lists into SharePoint pages. BLOG REFERENCES Why you should never embed document libraries and lists into SharePoint pages NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand…

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Why I use only SharePoint Out of the Box functionality 16:10

1+ y ago16:10

16:10

In Episode 187 of the SharePoint Maven Podcast, I explain my business philosophy of only sticking to SharePoint Out of the Box functionality. BLOG REFERENCES Why I use only SharePoint Out of the Box functionality NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academ…

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5 ways to optimize search in SharePoint Online 13:05

1+ y ago13:05

13:05

In Episode 186 of the SharePoint Maven Podcast, I explain how you can optimize search and search experience in SharePoint Online. BLOG REFERENCES 5 ways to optimize search in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get…

1
Top 10 SharePoint permissions best practices 18:10

1+ y ago18:10

18:10

In Episode 185 of the SharePoint Maven Podcast, I go over a total of 10 tips to manage permissions in SharePoint Online. BLOG REFERENCES Top 10 SharePoint permissions best practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to …

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How to aggregate content in SharePoint using out of the box web parts 9:02

1+ y ago9:02

9:02

In Episode 184 of the SharePoint Maven Podcast, I explain a few ways available out of the box to aggregate content in SharePoint Online. BLOG REFERENCES 3 Ways to aggregate content in SharePoint using out of the box web parts NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microso…

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2 ways to control security and permissions in large organizations 11:39

1+ y ago11:39

11:39

In Episode 183 of the SharePoint Maven Podcast, I explain 2 schools of thought when it comes to managing SharePoint security and permissions in large organizations. BLOG REFERENCES 2 ways to control security and permissions in large organizations NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand S…

1
3 Ways to Favorite Files and Folders in SharePoint and OneDrive 11:06

1+ y ago11:06

11:06

In Episode 182 of the SharePoint Maven Podcast, I explain a few ways to favorite files and folders in SharePoint and OneDrive. BLOG REFERENCES 3 Ways to Favorite Files and Folders in SharePoint and OneDrive NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE…