Best Sharepoint Best Practices Podcasts (2025)

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Sharing with Guests? Best Practices for External Sharing in SharePoint 13:17

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21d ago13:17

13:17

Planning to share files or sites with people outside your organization? In this episode, I cover the best practices for external sharing in SharePoint Online - so you can keep your data secure while making collaboration easy. BLOG REFERENCES SharePoint Online External Sharing Best Practices NEED HELP? Want to confidently navigate SharePoint and Mic…

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Farewell Last Exchange Server, Copilot Memory Rolls Out, and Agentic AI Improvements – Practical 365 Podcast S04E44 45:34

3d ago45:34

45:34

In this episode of the Practical 365 Podcast, Steve Goodman and Paul Robichaux discuss major Exchange updates – including the fallout from a recent AWS outage, Microsoft’s new tools to finally remove your last on-premises Exchange server, the final patches for Exchange 2016/2019, and a new auto-archiving feature for Exchange Online. They also dive …

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Want to Master SharePoint? Here’s How to Learn It Fast 9:37

6d ago9:37

9:37

Looking to level up your SharePoint skills? In this episode, I share the best ways to learn SharePoint - whether you’re just starting out or want to become a true power user. BLOG REFERENCES Best ways to learn SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 36…

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The October Revolution: How AI is Quietly Taking Over Microsoft 365 19:56

8d ago19:56

19:56

Send us a text After a month away from the podcast, I'm back with an episode that perfectly captures why Simply SharePoint is evolving into something bigger. Because what happened in October 2025 proves something I've been thinking about for a while: you can't talk about SharePoint anymore without talking about the entire Microsoft 365 ecosystem—an…

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Boost Your Productivity: Top 5 Microsoft Teams Apps to Try 9:10

13d ago9:10

9:10

Want to get more out of Microsoft Teams? In this episode, I share my top 5 favorite apps you can add to Teams to streamline work, save time, and keep your team productive. BLOG REFERENCES Top 5 Microsoft Teams Apps you can add to increase productivity NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Dem…

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Checklists Made Easy: 7 Ways to Create Them in SharePoint & Microsoft 365 15:31

27d ago15:31

15:31

Need to build a checklist for your team? In this episode, I share seven different ways you can create checklists using SharePoint and Microsoft 365 tools—so you can stay organized no matter what your task or project needs. BLOG REFERENCES 8 ways to create a checklist in SharePoint and Microsoft 365 NEED HELP? Want to confidently navigate SharePoint…

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Final_Version_7_REALLY_Final.docx — The SharePoint Intervention You Didn’t Know You Needed 16:33

1M ago16:33

16:33

Send us a text Ever opened a SharePoint library so messy you didn’t know where to start? The kind full of “final_final_really_final.docx” chaos, folders from 2016, and documents with no owner in sight? In this episode, we stage a SharePoint intervention. I’ll walk you through how I took one out-of-control document library and transformed it into a …

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Retention Labels in Purview: 3 Key Settings You Need to Know 9:25

1M ago9:25

9:25

Not sure how to set up retention labels properly? In this episode, I break down the three main settings in Microsoft Purview retention labels, explaining what each does and how they help you manage content lifecycle and compliance with ease. BLOG REFERENCES 3 Retention Label Settings in Microsoft Purview NEED HELP? Want to confidently navigate Shar…

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Copilot Chat for Everyone, AI Agents Everywhere in Teams, and Fighting “Workslop” – Practical 365 Podcast S04E44 1:03:02

1M ago1:03:02

1:03:02

Join Steve Goodman and Paul Robichaux as they discuss Microsoft’s latest AI updates – from Copilot Chat coming to all Microsoft 365 apps (no license required) to Teams getting AI agents in meetings, channels, and communities. They also warn about the rise of “AI-generated workslop” cluttering our workflows, and dig into why many Copilot pilot proje…

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Mental Models, Not Features: The SharePoint Training Revolution 15:04

1M ago15:04

15:04

Send us a text Traditional SharePoint training fails because it focuses on clicks, not concepts. After two decades of watching adoption stall, I developed something different — The Container Method™. In this episode, I share the story behind this new approach, why it works, and how it transforms SharePoint from a confusing tool into something intui…

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Do You Really Need to Back Up SharePoint Online? 11:30

1M ago11:30

11:30

Is Microsoft handling your backups — or should you be doing more? In this episode, I break down what’s built into SharePoint Online, what it protects you from, and whether a third-party backup is worth considering. BLOG REFERENCES Do we need to back up documents in SharePoint Online? NEED HELP? Want to confidently navigate SharePoint and Microsoft …

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SharePoint Confessions: Metadata Mayhem, Subsite Chaos & Workflow Woes (and How to Fix Them) 11:12

2M ago11:12

11:12

Send us a text Ever sat through a two-hour metadata committee meeting? Or clicked into a SharePoint subsite only to find… one lonely document? Or maybe you’ve heard the cubicle chorus of “You left it checked out!” echo across the office? In this episode, I’m spilling my SharePoint confessions — the good, the bad, and the downright messy. From 13 ma…

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Running Out of SharePoint Storage? Here’s Where to Put Your Files. 16:59

2M ago16:59

16:59

Running low on SharePoint storage and not sure what to do next? In this episode, I share practical options for storing files outside of SharePoint — without losing access, security, or control. BLOG REFERENCES Where to store files when you run out of Storage in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? …

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Copilot Studio Updates, Licensing Changes, and Local AI Testing with Jan – Practical 365 Podcast S04E43 34:04

2M ago34:04

34:04

Join Steve Goodman and Paul Robichaux as they unpack Microsoft’s latest Copilot Studio updates, including new licensing terminology, human-in-the-loop features, and real-time protection for AI agents. Plus, hear how Jan can help you test AI agents locally before deploying them in Microsoft 365, and get their take on Microsoft’s quiet reversal of it…

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Kanban in Microsoft 365: 4 Easy Ways to Visualize Your Work 10:04

2M ago10:04

10:04

Love Kanban boards? So do I! In this episode, I cover four different ways you can build Kanban-style boards using Microsoft 365 tools like Planner, Lists, and more — so you can manage tasks visually and stay organized. BLOG REFERENCES 4 ways to create Kanban Boards in Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 36…

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When Does Retention Start? 4 Options You Need to Know. 11:02

2M ago11:02

11:02

Not sure when your retention period actually kicks in? In this episode, I walk through the four options Microsoft Purview gives you to define the start of the retention clock — and how each one can impact your compliance strategy. BLOG REFERENCES 4 Options that define the Start of the Retention Period NEED HELP? Want to confidently navigate SharePo…

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Microsoft 365 Copilot Can Only See What You Can See. But What If You Can See Too Much? 17:00

2M ago17:00

17:00

Send us a text Microsoft 365 Copilot is rolling out across organizations worldwide, promising unprecedented productivity gains. Yet there’s a hidden danger many companies aren’t prepared for. Years of casual SharePoint sharing have created exposure risks that AI is about to amplify in ways you may never have imagined. In this episode, I unpack the …

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How Microsoft Copilot Helps People With Learning Differences Like Dyscalculia and Dyslexia 10:31

2M ago10:31

10:31

Send us a text In this short episode, I talk about the new features in Excel Copilot — and why they matter so much to me. I have dyscalculia, a learning difference that makes numbers incredibly difficult. For most of my career, Excel has been the tool that left me behind. I can’t hold more than four digits of a phone number in my head, I still coun…

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Top 5 Loop Components You Should Be Using 11:17

3M ago11:17

11:17

Loop is changing the way we collaborate in Microsoft 365 — and in this episode, I highlight my top 5 favorite Loop components. From task lists to voting tables, find out which ones can save you time and boost productivity across Teams, Outlook, and beyond. BLOG REFERENCES Top 5 Loop Components NEED HELP? Want to confidently navigate SharePoint and …

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Retention’s Over - Now What? 5 Options for Your SharePoint Content. 9:43

3M ago9:43

9:43

What happens to your files after the retention period ends? In this episode, I break down the five options available in Microsoft Purview and SharePoint, so you can decide whether to delete, archive, or do something else entirely with your content. BLOG REFERENCES 5 options at the end of the Retention Period NEED HELP? Want to confidently navigate …

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Is AI Coming for Your Job? What the Data Really Says 15:09

3M ago15:09

15:09

Send us a text Is Artificial Intelligence a threat to your career, or is it the most powerful tool you'll ever have? In this episode, we cut through the hype and get to the facts by breaking down a groundbreaking new study from Microsoft Research that analysed over 200,000 real-world AI interactions. Join us as we translate the academic findings in…

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Admin Units in Microsoft 365: What They Are and Why They Matter 9:23

3M ago9:23

9:23

Ever heard of Admin Units and wondered what they actually do? In this episode, I explain how Admin Units work in Microsoft Entra and Microsoft Purview - and how they can help you better manage permissions and data across your organization. BLOG REFERENCES Admin Units in Microsoft Entra and Microsoft Purview NEED HELP? Want to confidently navigate S…

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Microsoft 365 On the Go: A Quick Guide to Mobile Apps 12:30

3M ago12:30

12:30

Want to stay productive from your phone or tablet? In this episode, I walk you through the key mobile apps available with Microsoft 365 - so you can work smarter, whether you’re at your desk or on the move. BLOG REFERENCES An overview of the Mobile Apps available with Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 36…

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SharePoint On-Prem Exploited & Keeping on top of changes in M365: Practical 365 Podcast S04E42 48:58

3M ago48:58

48:58

Join Steve Goodman, Paul Robichaux, and Bastiaan Verdonk as they delve into the critical security vulnerabilities affecting on-premises SharePoint servers, including the "ToolShell" exploit chain (CVE-2025-49704, CVE-2025-49706, CVE-2025-53770, CVE-2025-53771) which enables unauthenticated remote code execution. They discuss the scale of the proble…

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Copilot and Security: Will AI Surface the Wrong Thing in Your SharePoint? Plus, the Amazing New Features! 12:22

3M ago12:22

12:22

Send us a text Copilot is transforming the way we work – but with all its power, comes one big question: Are you absolutely sure it won’t surface the wrong thing? In this episode of Simply SharePoint, we break down the real truth about Copilot and security. You’ll learn why Copilot doesn’t override permissions – but also why every forgotten sharing…

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Folders vs. Metadata: Why Mixing Them in SharePoint Can Backfire 12:48

3M ago12:48

12:48

Thinking of using both folders and metadata in the same library? In this episode, I explain why that can cause confusion, mess up search, and make life harder for your users - and what you should do instead. BLOG REFERENCES Why it is not a good idea to mix folders and metadata in the same document library NEED HELP? Want to confidently navigate Sha…

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Fix the Mess: From SharePoint Chaos to Copilot Clarity 15:52

4M ago15:52

15:52

Send us a text In this episode, Liza introduces the 5-Day SharePoint Reset, a fast, practical, and stress-free way to get your SharePoint environment under control—no massive overhaul required. Born from real workplace frustration and chaos (yes, including those dreaded "final_final_final" file names), this approach is tailored for busy teams deali…

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SharePoint Governance: Key Decisions You Can't Skip 11:18

4M ago11:18

11:18

Thinking about SharePoint governance but not sure where to start? In this episode, I break down the important decisions you need to make when building a governance plan - so your SharePoint environment stays organized, secure, and easy to manage. BLOG REFERENCES Decisions for you to consider when creating a Governance Plan for SharePoint Online NEE…

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Stop the Microsoft 365 Madness: How to Choose the Right Tool Every Time 17:55

4M ago17:55

17:55

Send us a text Staring at your screen wondering whether to create that project in Teams, SharePoint, or Loop? You're not alone. Microsoft 365's abundance of tools has created a hidden productivity crisis: decision paralysis that's costing organisations millions in lost time and frustration. In this episode, we dive deep into what I call 'The Micros…

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Analysing Copilot's Zero-Day, Outages, M365 Local and New Copilot Agents: Practical 365 Podcast S4 E41 40:21

4M ago40:21

40:21

In Season 4, Episode 41 of the Practical 365 Podcast, hosts Steve Goodman and Paul Robichaud explore a range of pressing topics in the tech world. They kick off with a deep dive into the Microsoft 365 Copilot exploit, "Echo Leak," discussing its implications for AI safeguards and the future of agentic AI. The conversation then shifts to a recent gl…

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Want to Block Downloads? 3 Ways to Protect Files in SharePoint and OneDrive 13:31

4M ago13:31

13:31

Need to stop people from downloading files? In this episode, I cover three different ways you can block downloads in SharePoint and OneDrive - whether you want to tighten security or just control how files are shared. BLOG REFERENCES 3 ways to block download of documents in SharePoint and OneDrive NEED HELP? Want to confidently navigate SharePoint …

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Is Your SharePoint Ready for Microsoft Copilot? The AI Revolution Starts with Information Architecture 17:14

4M ago17:14

17:14

Send us a text Microsoft Copilot is rolling out now, but most SharePoint environments aren't ready for AI. In this episode, Liza Tinker reveals why your current SharePoint setup will likely fail with Copilot and what you can do about it. Discover the critical information architecture foundations that make AI effective, learn how to finally resolve …

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Beyond the Basics: Why Your Microsoft 365 Training is Falling Short (And How to Fix It!) 18:27

4M ago18:27

18:27

Send us a text Tired of feeling lost and frustrated in Microsoft 365? This episode of the Simply SharePoint Podcast is for you! This week I'm tackling a critical issue in the modern workplace: why so much Microsoft 365 training falls short, leaving millions of users struggling to harness the platform's incredible power. We'll dive deep into the dai…

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Preservation Hold Library: The Hidden Hero of SharePoint and OneDrive 13:17

4M ago13:17

13:17

Ever delete a file and wonder why it’s still hanging around? In this episode, I explain how the Preservation Hold Library works in SharePoint and OneDrive—and why it’s so important for compliance, retention, and protecting your data. BLOG REFERENCES How Preservation Hold Library works in SharePoint and OneDrive NEED HELP? Want to confidently naviga…

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The Human Voice Matters - Even With Copilot 16:27

5M ago16:27

16:27

Send us a text As Microsoft Copilot becomes deeply embedded in every part of the Microsoft 365 ecosystem—Word, Excel, Outlook, Teams, SharePoint—we're entering an era of accelerated content creation. Presentations, summaries, documents, and even entire training modules can now be generated at the click of a button. But where do we draw the line? In…

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Taming the Template Chaos: How to Organize Company Templates in SharePoint 10:55

5M ago10:55

10:55

Got templates all over the place? In this episode, I explain how to properly organize your company templates in SharePoint Online, so your team can easily find and use the right ones without wasting time hunting them down. BLOG REFERENCES How to organize company templates in SharePoint Online NEED HELP? Want to confidently navigate SharePoint and M…

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Why SharePoint Feels Like a Mess (and How to Fix It) 17:36

5M ago17:36

17:36

Send us a text Let’s face it—most SharePoint sites end up messy. Files are scattered, no one knows what’s current, and people start saying, “I hate SharePoint.” But it’s not SharePoint’s fault—it’s how it’s been set up. In this first episode of the Simply SharePoint Podcast, I break down why things go wrong, how SharePoint actually works (spoiler: …

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Active Directory Security and Configuration Best Practices with Victor King: Practical 365 Podcast S04E40 41:24

5M ago41:24

41:24

In this episode, Steve Goodman and Bastiaan Verdonk interview Victor King from Quest on best practices for Active Directory security. They discuss identifying misconfigurations, managing privileged access, and continuous environmental monitoring. Want to stay up to date on all things Practical 365? Follow us on Twitter, Facebook, and Linkedin to st…

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Build a Better Intranet: SharePoint Homepage Best Practices 29:54

5M ago29:54

29:54

Your SharePoint intranet homepage sets the tone for the whole experience. In this episode, I share key best practices to make sure your homepage is clean, useful, and keeps employees coming back for more. BLOG REFERENCES SharePoint Intranet Homepage Best Practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my re…

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Why SharePoint Training Isn’t Optional 17:54

5M ago17:54

17:54

Think you can skip SharePoint training? Think again! In this episode, I explain why proper training is crucial if you want your SharePoint sites, pages, and web parts to actually be used = and how it can make or break your rollout. BLOG REFERENCES Why SharePoint Training Matters NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? …

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Team Sites Without Groups? Yes, There’s a Reason! 17:37

5M ago17:37

17:37

Ever wondered why you’d create a SharePoint Team Site without a Microsoft 365 Group? In this episode, I break down when and why it actually makes sense. BLOG REFERENCES Why do we need a Team Site without a Group? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academ…

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M365 Numbers, Viva Engage Evolution, and Cybersecurity Leadership with Adam Banks: Practical 365 Podcast S04E39 1:02:16

6M ago1:02:16

1:02:16

Steve and Paul dissect Microsoft's latest financial report, explore Viva Engage's future, and discuss the role of AI in project management. Adam Banks shares insights on cybersecurity, accountability, and the mindset shifts needed for IT leadership. Want to stay up to date on all things Practical 365? Follow us on Twitter, Facebook, and Linkedin to…

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Sites, Pages & Web Parts: The Core of SharePoint Explained 11:57

6M ago11:57

11:57

New to SharePoint or unsure how Sites, Pages, and Web Parts all fit together? In this episode, I explain how SharePoint sites are structured, what site pages are for, and how web parts bring your content to life BLOG REFERENCES SharePoint Sites, Pages and Web Parts NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my r…

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Tidy Up Your Docs: 4 Smart Ways to Organize Files in SharePoint 25:04

6M ago25:04

25:04

Feeling overwhelmed by messy document libraries? In this episode, I go over four practical ways to organize your documents in SharePoint, so your team can find what they need without digging through chaos. BLOG REFERENCES 4 Ways to organize documents in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my re…

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SharePoint Intranet Tips: Best Practices That Actually Work 23:26

6M ago23:26

23:26

Thinking about building or improving your SharePoint Intranet? In this episode, I share practical best practices to help you create a clean, user-friendly, and effective intranet your team will actually use. BLOG REFERENCES SharePoint Intranet Best Practices NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped…

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What Are All These Folders? Default & Auto-Created Folders in SharePoint Explained. 9:15

7M ago9:15

9:15

Ever wonder where some of those random folders in SharePoint come from? In this episode, I break down the default and automatically created folders in SharePoint Online, why they show up, what they're for, and which ones you can safely ignore (or not!). BLOG REFERENCES Default and Automatically created folders in SharePoint Online NEED HELP? Want t…

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On-Premises Pain, Copilot Curiosity, and a Glimpse into Global Secure Access: Practical 365 Podcast S04E38 1:02:49

7M ago1:02:49

1:02:49

Steve Goodman and Paul Robichaux dissect the latest Microsoft news, focusing on the sting of rising on-premises licensing costs. The team also explores Copilot Studio and the Model Context Protocol (MCP). Plus, Steve Goodman and Bastiaan Verdonk interview Microsoft's Janice Ricketts, to unravel the complexities of Global Secure Access (GSA) and Zer…

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SharePoint Site Audits: What to Check and Why It Matters 19:46

7M ago19:46

19:46

Doing a SharePoint site audit but not sure what to look for? In this episode, I share the key things you should be checking - like permissions, structure, and design and explain why regular audits help keep your sites clean, secure, and running smoothly. BLOG REFERENCES What to look for during SharePoint Site Audits NEED HELP? Want to confidently n…

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Export Like a Pro: 4 Ways to Get Data Out of Microsoft Lists 8:37

7M ago8:37

8:37

Ever needed to get your data out of Microsoft Lists? In Episode 211, I walk you through four different ways to export your list data, depending on what you need to do with it. BLOG REFERENCES 4 ways to Export a Microsoft List NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microso…

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Shared Channels vs. Separate Sites – What’s Better? 14:23

7M ago14:23

14:23

In Episode 210 of the SharePoint Maven Podcast, I talk about a question I get all the time: Should you set up separate SharePoint sites for your clients, or just use shared channels in Teams? I’ll walk you through the pros and cons of each option and share some tips to help you pick the best setup for working with your clients. BLOG REFERENCES Clie…