Best Accounts Payable Automation Podcasts (2025)

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Episode 358: 3 Ways AI In Your Existing Automation Software Can Help The Vendor Team That You May Not Have Thought About 25:43

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2h ago25:43

25:43

Many automation software platforms including email to invoicing have artificial intelligence embedded in them. You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how... Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication te…

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Episode 357: The Riskiest Scams For This Age Group is Fake Jobs – How the BBB Recommends You Avoid Them 24:14

5d ago24:14

24:14

If you are in this age group (or not) and looking for a job….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours o…

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Episode 356: 5 Ways to Speed Up the Vendor Onboarding and Change Process 27:07

12d ago27:07

27:07

I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster. I have five tips to speed up the vendor process…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, …

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Episode 355: Before Allowing Non-Vendor Team Members to Make Confirmation Calls, Put These Steps in Place 26:46

19d ago26:46

26:46

Do you have a non-vendor team member performing the confirmation call? I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best…

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Can You Tell Which Is Real? Deepfakes, Fraud & the Future of AP Risk 16:26

23d ago16:26

16:26

Deepfake fraud is no longer a futuristic fear, it’s here, and it’s targeting accounts payable teams. With AI-powered voice, video, and image manipulation getting scarily convincing, finance professionals need to be ready. In this eye-opening episode, Debra Richardson breaks down how deepfakes are being used to manipulate vendor payments, impersonat…

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Episode 354: Tariffs May Affect Your Vendor Validations 29:36

28d ago29:36

29:36

Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process. There may be additional validations involved in four areas… Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to pre…

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Cryptocurrency, Treasury, and Fraud: Safeguarding Your Payments in a Digital World 54:05

27d ago54:05

54:05

As cryptocurrency becomes a more common payment method for businesses, fraudsters are evolving faster than ever, especially through Business Email Compromise (BEC) scams. In this episode, global treasury executive Lee-Ann Perkins shares her insights on how organizations can safely navigate cryptocurrency payments, project treasury operations, and l…

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Episode 353: Low-Cost But High-Impact Vendor Validation Step to Prevent Fraud 15:33

1M ago15:33

15:33

If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out th…

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Leading with Confidence: Real-World Lessons for AP Leaders 18:24

1M ago18:24

18:24

What does confidence really look like in a leadership role? Hint: It’s not about having all the answers, it’s about showing up with clarity, courage, and consistency, even in the face of chaos. In this episode, seasoned AP leader Nicole Caley shares the lessons she’s learned over two decades in the trenches of finance operations—offering real talk …

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Episode 352: Recurring Vendor Validations: Ensure Post-Onboarding Compliance – In 5 Steps 33:35

1M ago33:35

33:35

Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started. Keep listen…

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Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor 31:26

2M ago31:26

31:26

A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago. Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data. Why and what should you do instead? ` Keep listening. Check out my website…

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Building a Culture of Fraud Awareness in Finance 11:10

2M ago11:10

11:10

Fraud prevention isn’t just a policy, it’s a mindset. And in Accounts Payable and Accounts Receivable, where money moves fast and pressure runs high, culture is everything. In this powerful episode, fraud expert Paul Zikmund breaks down what it really takes to build a culture of fraud awareness in finance. From real-world red flags to leadership bl…

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Episode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One 13:57

2M ago13:57

13:57

Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)? To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one.. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniq…

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Episode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster? 18:28

2M ago18:28

18:28

If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Proces…

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Lead From Where You Are 16:16

2M ago16:16

16:16

What does real leadership look like in today’s finance operations? Monica Brooks isn’t here to sugarcoat it, but she will inspire you. In this energizing episode, Monica shares her journey from practitioner to powerhouse, offering candid lessons from her time in the trenches and the boardroom. From building high-performing teams to navigating nonst…

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Episode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start 28:35

2M ago28:35

28:35

Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower. All great reasons to convert your check payment vendors to ACH payment. But don’t use that as a way to clean your vendor master file, that task needs to be done first. Here are five do’s and one big don’t that you need to think about before you get s…

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Episode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters 21:25

3M ago21:25

21:25

Are you performing security audits, so you know who has access to your systems? Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes. Then see how you can get a 5-step plan to perform a system audit. Keep listening. Check out my website www.debrarrichardson.com if you need help …

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Tariffs, Turbulence & the Truth About AR 5:34

3M ago5:34

5:34

Just before IOFM’s Spring event, news broke that the President had paused planned tariffs, seemingly good news for finance and supply chain pros. But according to our AR experts, that’s not the full story. In this timely episode, we unpack what the tariff delay really means for Accounts Receivable professionals. From empty ships returning from over…

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Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This 14:39

3M ago14:39

14:39

After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication tec…

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Episode 345: What The IRS Just Announced About The FIRE System 7:36

3M ago7:36

7:36

Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Tr…

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Behind the Numbers: The Jason Dinesen Story 12:25

3M ago12:25

12:25

What makes someone fall in love with tax law? For IOFM’s long-time speaker and compliance expert Jason Dinesen, it’s about more than numbers: it’s about people, purpose, and the power of clear, honest education. In this engaging episode, Jason pulls back the curtain on his career, from founding his own firm to becoming one of the most trusted voice…

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Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won? 18:23

3M ago18:23

18:23

When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what happened in another court case…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent pa…

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Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names? 29:30

4M ago29:30

29:30

There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name. So, how are you supposed to know whether this is legitimate or fraudulent? Keep listenin…

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Away on Business or Vacation? Tips to Keep Fraud from Happening Back at Work 27:14

3M ago27:14

27:14

Summer is here, and so are vacations, long weekends, and out-of-office replies. But before you check out, it’s time for a quick check-in on something that often gets overlooked: cybersecurity. In this timely episode, Debra Richardson and Grace Chlosta revisit practical, often-forgotten cybersecurity tips that AP and AR professionals really need to …

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Episode 342: Top 2 Reasons Vendors Reach Out to Me About You! 26:10

4M ago26:10

26:10

You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then… Keep listening. Check out my website www.debrarrichardson.com if you ne…

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Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud 23:01

4M ago23:01

23:01

The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or…

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Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help 29:06

4M ago29:06

29:06

If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters. Keep listening. Check out my website www.debrarrichardson.com if you need help…

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From Biochemistry to the Boardroom 13:49

4M ago13:49

13:49

Ever wonder if it’s too late to change careers? Whether you’re feeling stuck in your current role, craving more purpose, or simply curious about what else is out there, this episode is for you. Join career coach and former biochemist Madelyn Mackie as she shares her fearless journey from the lab to the stage to the boardroom. In this inspiring and …

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Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources 47:29

4M ago47:29

47:29

Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud. Keep listening. Check out my website www.…

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Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File 20:58

5M ago20:58

20:58

Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, reg…

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Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC 16:26

5M ago16:26

16:26

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad though…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul…

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Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords 16:03

5M ago16:03

16:03

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulat…

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Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud 25:20

5M ago25:20

25:20

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

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Unlocking the Secrets of Enterprise Risk Management 26:52

5M ago26:52

26:52

Join us in this insightful episode as we sit down with Paul Zikmund, a renowned expert in enterprise risk management and forensic auditing. With years of experience in auditing and risk management, Paul shares his unique perspectives on: Implementing Robust Risk Management Programs: Learn how to develop and strengthen enterprise-wide risk managemen…

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Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) 22:26

6M ago22:26

22:26

Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

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Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results 11:25

6M ago11:25

11:25

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against. Plus what you can do instead. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

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Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam 8:15

6M ago8:15

8:15

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Chec…

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Episode 331: Vendor Validations Recommended for Compliance 1:07:27

6M ago1:07:27

1:07:27

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist, and electronic payment compliance. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, …

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Mastering Payment Reporting: Why CPRS Certification Matters with Jason Dinesen 20:39

7M ago20:39

20:39

Staying compliant with payment reporting regulations is more critical than ever – so how can finance professionals ensure they have the knowledge and skills to do it right? In this episode, IOFM Content Manager Grace Chlosta sits down with returning guest and expert trainer Jason Dinesen to discuss the Certified Payment Reporting Specialist (CPRS) …

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Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors 17:20

7M ago17:20

17:20

The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and…

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Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process 23:39

7M ago23:39

23:39

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control…

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Episode 328: Vendor Remittance Information = 3 Confirmation Calls 15:00

7M ago15:00

15:00

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud. What can 3 confirmation calls do? Keep listening. Check out my website www.debrarrichardson.c…

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Essential Skills for Vendor Team Members To Combat Today’s B2B Payment Fraud 44:53

7M ago44:53

44:53

B2B payment fraud is more sophisticated than ever, making the Vendor Setup & Maintenance function a frontline defense for organizations. In this episode, Grace Chlosta sits down with vendor and fraud expert Debra Richardson, to break down the latest fraud tactics and the essential skills every vendor team member needs to stay ahead. You’ll learn ab…

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Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? 14:08

7M ago14:08

14:08

I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what else should be done? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent p…

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Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 20:18

7M ago20:18

20:18

It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. Keep listening. Check out my website www.debra…

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Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps 33:42

8M ago33:42

33:42

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines….. Keep listening. Check out my website www.debrarrichardson.…

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Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include 24:19

8M ago24:19

24:19

Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... Keep listening. Check out my website www.debrarrichardson.com if you ne…

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Building an ADU in Westminster California 22:25

8M ago22:25

22:25

Adding an Accessory Dwelling Unit (ADU) to your property in Westminster, California is a great way to increase the value of your home, generate rental income, or create additional living space for family members. As California pushes for more housing, Westminster has enacted ADU-friendly regulations that make the process easier for homeowners. Why …

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Setting Yourself Up for Success: 1099 Compliance and E-Filing Tips for 2025 16:46

8M ago16:46

16:46

As we kick off 2025, we’re diving into one of the most crucial topics for financial professionals: setting yourself up for success this tax season. This episode features our compliance expert, Jason Dinesen, who shares actionable strategies to simplify your 1099 reporting and e-filing processes. Whether you’re navigating the latest IRS requirements…

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A History of Engineered Stone 21:07

8M ago21:07

21:07

Details the history of engineered stone, from its invention in 1960s Italy by Marcello Toncelli to its widespread global use today. Key innovations, such as vibro-compression vacuum technology, enabled mass production. The article also discusses the different types of engineered stone, its various applications, and its environmental and health impa…